Desktop Publishing Coordinator at Department for General Assembly and Conference Management – DCS Nairobi

Responsibilities

• Organizes and co-coordinates the work of a particular shift with a view to ensuring the timely production of official documents and publications.   
• Ensures digital printing equipment is operated in accordance with the Standard Operating Procedures (SOPs).    
• Takes responsibility for identifying hazardous tasks/operations in accordance with the guidelines set out in the SOPs and follows environmental guidelines and recommendations set out by the environmental management review team.   Interfaces, as required, with the Front Desk Publishing Section Team Leads to ensure a complete understanding of the job.   
• Distributes assignments so as to ensure efficient and effective processing of documentation and an equitable distribution of work.   Maintains daily statistics.    
• Receives jobs in a variety of formats, e.g. PDF or native file (Adobe Creative Suite).   Performs all digital printing equipment operator functions as noted in the job specifications.   Maintains knowledge of safety requirements of job and equipment, and ensures the safe, effective and efficient operation of equipment to the highest industry standards and as noted in the job specifications.   Maintains a clean and well-organized work area.   
• Informs supervisor of equipment problems, and co-ordinates with manufacturer/vendor for repairs, as needed.   
• Operates finishing equipment attached to digital printing equipment.  
• Performs operator level troubleshooting and maintenance on the digital printing equipment in accordance with manufacturer/vendor’s specifications.   
• Assures smooth continuity with respect to consecutive shifts.
• Prioritizes work to be continued and gives special instructions as needed.  Trains more junior staff in operation of equipment and work-flow procedures.  
• Performs supervisory functions in the absence of the team leader.  
• Rotates in shifts, as well as weekend on-call duties, as needed. Depending on the needs of the service, availability for overtime is expected.  
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.  Assists with visualizations and updating information material such as web pages or brochures.  
• Performs other related work as required.

Competencies

• PROFESSIONALISM: Knowledge of policies, processes and procedures related to the production of documentation and publications. Knowledge of publishing and graphic industry standards as well as in the use of modern digital printing and finishing equipment such as large inkjet color digital press, latex and outdoor large format printers, UV LED Flat-bed large format printers, digital paper cutters, thermal wide format laminators, digital booklet finishing units, die cutting equipment, etc. Ability to perform analysis, modeling and interpretation of data in support of decision-making. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments. Observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.  
• COMMUNICATION:  Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify and exhibits interest in having two-way communication. Tailors' language, tone, style and format to match audience. Demonstrates openness in sharing information and keeping people informed.  
• PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignment; Adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Education

• Completion of high School Diploma or equivalent is required.    
• Supplementary training in digital printing technologies including skills in equipment operations is required.

Work Experience

• A minimum of seven (7) years of progressively responsible work experience in digital printing in pre-press and digital printing is required. The minimum years of relevant experience is reduced by two years for candidates who possess a first-level University degree.    
• Experience using Microsoft Office/Office 365 (Outlook, SharePoint, PowerPoint, Excel), is desirable.  
• 1 year or more of experience in data analytics or related area is desirable.

Deadline : Mar 19, 2024