Director, Corporate Services/Administration at Kenya Utalii College

Job Description

Duties and responsibilities will entail:-

• Provide strategic leadership in the development and implementation of policies, systems, and strategies governing finance, human resources, ICT, communications, and property management to ensure effective institutional support and operational excellence.
• Oversee the formulation, harmonization, and enforcement of guidelines, regulations, and procedures for all corporate service functions to enhance governance, compliance, and service delivery across the College.
• Lead the preparation and presentation of Council papers relating to finance, human resources, ICT, communications, and property management to support informed decision-making by the Council.
• Champion change management initiatives, driving modernization, efficiency, and transformation of support functions to align with institutional priorities and evolving operational needs.
• Build institutional capacity within corporate services, including developing HR management plans, strengthening talent pipelines, and supporting effective succession planning.
• Oversee prudent financial and asset management, ensuring transparent resource allocation, accurate reporting, optimal utilization, and compliance with financial legislation and best practices.
• Institutionalize comprehensive performance management systems, including performance contracting, appraisals, and staff development frameworks to enhance accountability and productivity across the College.
• Develop and maintain collaborative partnerships and linkages with stakeholders to support staff training, capacity building, and operational advancement of the College.
• Uphold professional standards across all corporate services disciplines, ensuring adherence to ethical practices, regulatory requirements, and institutional policies.
• Interpret and provide advisory guidance on labour laws, financial regulations, ICT policies, and other relevant statutes, ensuring compliance and effective risk mitigation within corporate services functions.
• Advise the College on adoption of modern technologies and digital systems that enhance operational efficiency, reduce redundancies, strengthen accountability, and promote paperless processes.
• Provide overall leadership in property and facilities management, ensuring proper maintenance, safety, utilization, and optimization of college assets.
• Ensure robust financial stewardship and asset accountability, including oversight of budgeting, expenditure control, financial reporting, and institutional audits.
• Provide technical input in development, implementation and review of the College’s strategic plan, vision, mission and objectives.
• Provide strategic leadership in establishing, nurturing, and strengthening collaborations and partnerships with Government agencies, development partners, the private sector, and other key stakeholders to enhance synergy, resource mobilization, and effective delivery of the Directorate’s mandate.
• Provide strategic leadership in the formulation, implementation, monitoring, and review of the Directorate’s annual budgets, procurement and disposal plans, performance contracts, and annual reports to ensure prudent resource utilization, operational efficiency, and alignment with the Corporation’s strategic priorities and governance frameworks.
• Provide strategic leadership in supervising, coaching, mentoring, and developing staff to foster a high-performing, motivated, and ethical workforce that effectively delivers on the Directorate’s mandate.
• Provide strategic leadership in the formulation, implementation, monitoring, and continuous improvement of the Directorate’s risk management policies and frameworks to ensure robust systems for accountability, enterprise risk management, and business continuity.
• Provide strategic leadership in the development, implementation, and periodic review of the Directorate’s Citizen Service Delivery Charter to enhance accountability, transparency, and service excellence in addressing stakeholder needs and expectations.
• Foster and entrench a conducive corporate culture that upholds ethical conduct, integrity, professionalism, and good governance within the Directorate, in line with the Constitution of Kenya, 2010, and the Corporation’s core values.
• Provide leadership in the development and implementation of corruption prevention and mitigation strategies in the Directorate.
• Spearhead the implementation of principles of Corporate Governance, relevant national policies, guidelines and directives within the Directorate.
• Provide strategic oversight and management of all Directorate activities to ensure effective coordination, operational efficiency, and smooth execution of its mandate.
• Provide leadership to Department and chairs the Directorate meetings.
• Spearhead the preparation and submission of periodic reports in the Directorate.
• Responsible for the implementation of College’s resolutions and audit recommendations within the Directorate.
• Provide regular, thorough and prompt communication to the Directorate’s staff on key technical, financial and administrative matters.
• Articulate issues relating to College’s mandate in national and regional stakeholders forums.
• Appraise the direct reports.
• Approval of the Directorate’s budget and expenditure.
• Approval of Directorate’s annual procurement and assets disposal.
• Lead in Directorate’s Resource mobilization.

 Person Specifications

For appointment to this position, an officer must have:

• Served for a minimum of eight (8) years in Public Service or in a large and reputable organization in the Private Sector, four (4) of which must have been at a senior management level.
• Bachelor’s Degree in any of the following disciplines: - Human Resource Management/Development/Planning, Commerce (Accounting or Finance option), Public Administration, Business Administration, Political Science/Government, Anthropology or equivalent qualification from a recognized institution.
• Master’s Degree in any of the following disciplines: - Human Resource Management/Development/Planning, Finance, Accounting, Business Administration, Commerce, Public Administration, Political Science/Government, Anthropology or equivalent qualification from a recognized institution.
• CPA/CPS Finalist or Higher National Diploma in a relevant field.
• A leadership course lasting not less than four (4) weeks from a recognized institution.
• Membership to a relevant professional body.
• Analytical skills, Leadership skills, Negotiation skills.
• Demonstrated a high degree of professional competence, managerial and administrative capability as reflected in work performance and results.
• Meets the requirements of Chapter Six of the Constitution.
• Possess good oral and written communication skills, including report writing.
• Have a good understanding of the mandate of Council and its role in realisation of the national development agenda; and
• Have good interpersonal, negotiation and computer application skills.