Donor Reporting Officer at BRAC

• This role will support delivery of timely and quality donor reports, and support delivery of capacity building for Country Offices. The position requires innovative thinking, creativity and strong writing skills to package and reframe BRAC program accomplishments into donor templates, language and preferences. The Officer will provide initial coaching/guidance to Country Offices to improve donor reporting quality and adherence to the Donor Reporting Workflow by facilitating the report review process and providing initial report reviews. The role has a limited external orientation, but works very closely with GRP, BRAC Affiliates and Country Offices. The role will maintain the regular with relevant stakeholders throughout the donor reporting development process.

Key Responsibilities:

Coordination

• Supports the GRP Reporting and Quality Team with the review process for financial and narrative reports across BRAC International Country Offices, ensuring submission deadlines are met and the reporting workflow is followed.
• Monitors reporting deadlines and proactively follows up with Country Office Grant Managers on report development
• Schedules, minutes and follows-up on meetings[1] with Country Offices as required
• Participates in Global Grant Management community of practice calls and trainings donor reporting and applies relevant information and learning internally

Compliance

• Supports adherence to BRAC Grant Management procedures and policies around Donor Reporting
• Supports adherence of basic donor compliance requirements through regular communication of compliance elements

Donor Reporting

• Supports Grant Managers to ensure all appropriate donor templates and tools are available in country.
• Provides initial review of narrative and financial donor reports and supports Country Office Grant Managers to prepare quality final products[2] , in compliance with internal BRAC requirements and any relevant external donor requirements
• In coordination with Affiliates, apply a special lens to key Value for Money, analytics; concise, impactful writing; learning, sustainability and business model analytics sections in donor reports with an aim to build capacity in these areas
• Can be deployed to any Country Office to provide donor report services as Special Projects.

Analysis

• Advise Country Offices on maintenance and upkeep of a reporting tracker and calendar of deadlines

Systems

• Maintain donor reports within grant files in accordance with BRAC procedures
• Contributes to the mainstreaming of GMS where needed

Safeguarding

• Ensure the safety of team members from any harm, abuse, neglect, harassment and exploitation to achieve the programme’s goals on safeguarding implementation. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.
• Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.
• Follow the safeguarding reporting procedure in case any reportable incident takes place, encourage others to do so.

Educational Requirements:

• Bachelor’s degree in international development or related field.

Required Competencies:

• Experience with NGOs
• Excellent written English skills
• Some knowledge of the requirements of major institutional donors including budgeting, eligibility issues, compliance management, and reporting; experience of engaging with donors at a strategic level (UNHCR, USAID, GAC, DFAT, DFID)
• Strong attention to detail, problem solving skills, and ability to analyze trends
• Computer literate (i.e. Google Suite/ Word, Excel, Outlook, Internet Explorer, financial systems)
• Patient, adaptable, able to improvise, and communicate clearly and effectively under pressure
• Fluent communication (written and spoken) in English
• Knowledge of BRAC, its history, and its programmes and culture desirable

Experience Requirements:

• Minimum 2 years’ experience in grants management/donor reporting