Driver & Office Assistant at Africa Enterprise Challenge Fund (AECF)

Key Responsibilities

• Transport staff to their official work destinations, handle official office pick-ups, and deliver documents to partners.
• Plan ahead to meet anticipated travel requirements and make all arrangements for ensuring efficient services (fuelling, pre-travel checks, required travel documents, required equipment, spare parts, and tools, vehicle cleaning, persons traveling for packing instructions and timings).
• Ensure the logbook is maintained in the vehicle detailing trips, fuel, and service bookings daily.
• Always ensure the safety of the vehicle and maintain the cleanliness of the assigned vehicle.
• Monitor repairs and maintenance needs of the vehicle assigned and report such needs and other concerns, incidents or accidents, or defects of the vehicle to the supervisor.
• Ensure all procedures are adhered to as far as safety, security, vehicle maintenance, and carrying of unauthorized passengers or goods are concerned.
• Ensure all necessary documentations e.g., licenses, insurance, inspection, and others for the vehicle are always valid, and advise the supervisor about renewals of vehicle documents before they expire.
• Responsible for fuel requisition for the vehicle and for keying in all fuel used for the day and analyzing the consumption on a daily basis by recording starting and closing mileages.
• Ensure that the steps required by rules and regulations are taken in case of an accident.
• Be able to deal effectively and tactfully with officials and visitors.
• Report immediately any accidents and/or route changes due to security, bad weather, or road condition.
• Any other office administrative duties as may be assigned from time to time by the manager.

Suitable candidates should possess:

• Diploma Holder.
• Valid B-C-E (Clean driving License) and certificate of good conduct.
• 5 years of long-distance and off-road driving experience.
• Defensive driving skills and first aid skills are an added advantage.
• Knowledge and experience in vehicle maintenance and repairs.
• Good communication skills with fluency in English and Swahili.
• Strong knowledge of driving rules and regulations, chauffeur protocol and courtesies, knowledge of local roads and routes.