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  • Posted: Dec 17, 2022
    Deadline: Not specified
  • At Beiersdorf, we could tell you quite a bit about our work environment, but it would probably be best for you to experience it yourself and see how it feels to make a personal contribution toward the success of such well-known brands as NIVEA, Eucerin, Labello, 8x4 and Hansaplast
    Read more about this company


    EA Accounting Controller

    Role Purpose

    Account Payables Administration, Customers Credit Controlling, Staff Accounts Administration, Records Management, and Archiving.

    Main Accountabilities

    Accounts Payables Management

    • Be the Lead contact for Genpact team in all matters
    • Guidance on vendor set-up to ensure it is done properly at the outset by Global Master data team with special emphasis on bank details, Tax codes (VAT, WHT) vendor classification (Recon GL), payment terms.
    • Guide scanning assistant in the customs and freight invoice classification (DHL, Bollore etc.) with regards to the DC and PC
    • Ensure that the GE GL accounts are shared/updated for use in PO preparation (SRM and others) and that Genpact posts correctly
    • Critical vendor reconciliations to be done by Genpact or locally to ensure no variances
    • Drive invoice processing automation such that only invoices from Customs Clearing company are scanned in the office. The rest to be done by vendors themselves
    • Maintain and Monitor Cash Flow Plan such that there is enough EUR/USD and KES to cover payment runs.
    • Remittance advices to be send to vendors ASAP once payment run is conducted
    • Keep the vendor KPI scorecard on Workflows & Vendors green by ensuring no overdue items beyond the given threshold

    Domestic customer Account Receivable Management

    • Lead and execute the quarterly credit setting in SAP for customers
    • Send weekly customer statements to sales team and customers
    • Resolve reconciling items that the customers raise
    • Work with supply chain to ensure that CNs are issued promptly
    • Attend the weekly AR call to discuss status of focus/overdue accounts
    • Ensure that Genpact update customer records promptly and correctly
    • Compute the quarterly provision for bad debts

    Export Customers Credit Controlling

    • Monitor and follow-up on export customers receivables. This ensures that forex expected from these customers is factored into the vendor payment cycle runs
    • Ensure export customer ledger is updated promptly
    • Run a report of credit block releases monthly. This will form a basis for review of customer credit limits and payment terms

    Staff Accounts Administration

    • Post all the T&E promptly and to the correct GLs and Cost Centres
    • Send the staff statements to each employee within 1 week after the end of the month
    • Send to payroll for deduction any advances that are overdue by more than 1 month
    • Process the staff T&E payments twice a month

    Period Close Accruals & Provisions and related activities

    • Prepare the JV for regular accruals and provisions each month end and this to go into the correct GLS/CC
    • Ensure that the JVs done are compatible with the ROBO so that we are at over 90% JET posting.
    • Ensure closing activities are done in line with the closing calendar

    Bank Agent

    • Do cheques banking daily/train scanning assistant to do this
    • Handle bank communication as relates to letters/documents from bank
    • Follow-up on year end audit bank confirmations
    • Ensure we have no overdue bank items (unposted items more than 5 days) that relate to payments
    • Prepare exceptional payments that need to be done on bank portal
    • Ensure signatories are updated in all bank accounts as required

    RCM and Compliance

    • Implement and record the PTP RCM related documents
    • Enforce the rules of NO PO NO PAY; No vendor created no pay as well as the use of one-time vendor rules
    • Ensure that invoices that are more than 6 months are not posted but are returned to the vendor for action

    Method of Application

    Interested and qualified? Go to Beiersdorf on to apply

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