East Africa Senior Finance Associate at Acumen

The Senior Finance Associate will play a key role in supporting Acumen East Africa and the Global Finance functions to provide accurate and timely accounting deliverables in the region. The role works across multiple teams, and one must have the ability to build relationships and trust by having a solutions-oriented mindset.  The role reports to the East Africa Associate Director, Finance and Administration and collaborates with Acumen’s Controller NY on monthly financial reporting.

Specific responsibilities include but are not limited to:

Financial Accounting and Treasury accountabilities

• Process all financial transactions through purchase orders in NetSuite in line with the Budgets and grant codes.
• Reconcile vendor invoices and/or statements to ensure that all outstanding bills are paid regularly after goods and services are rendered. Follow-up on any outstanding issues with vendors and service providers.
• Independently checks the vendor payments to ensure value for money on procurement of goods and services/contracts and assist budget owners with the review of pricing.
• Ensure all payments are appropriately supported with adequate documentation, that the relevant approvals are obtained from the budget holders, and are in accordance with the approved budget levels/limits
• Conduct regular reviews of cash flows and ensure that bills and invoices are paid in a timely manner.
• Review employee expense reports for receipts and approval in adherence with travel policy, input in accounts payable for payment, and implement appropriate action for any outstanding balances.
• Manage and maintain, an accurate and efficient month-end close process by BD 5 through NetSuite and Floqast- reconciliations, amortizations, and depreciation.
• Prepare and review monthly P&L statements, Balance Sheet, Trial Balance, and Cash Flow Statements for accuracy.
• Perform all the monthly overhead allocations and ensure that the fund assignments and cost centers and expenses are accurately allocated.
• Prepare and book general accrual and correct journal entries, and intercompany journal entries as appropriate, and ensure that all the financial transactions are captured in the systems at all times.
• Prepares monthly bank and all balance sheet account reconciliation and uploads it on G-Suite.
• Prepare and maintain the Property, Plant and Equipment (PPE) schedules and reconciliations of the Fixed Asset Register in the NetSuite asset module monthly.
• Conduct training sessions for new staff members regarding financial policies and procedures.
• Maintain a database of all the invoices and payment vouchers both electronically and physically monthly.

Audit and Compliance.

• File all the statutory deductions-NSSF,NHIF, HELB, NITA on a monthly basis
• Maintains the Statutory Payment Schedules- PAYE, PENSION, NHIF, NSSF, HELB, and NITA.
• Prepare and maintains reconciled Withholding VAT,Withholding Tax and VAT reports on a monthly basis aligning with KRA Itax.
• Responsible for ensuring expenses charged to the AEA activities comply with Acumens policies and local regulations.
• Ensures that all the applicable taxes are deducted and remitted as and when they fall due.
• Prepare and provide all the required documentation schedules during the annual audit.

Administration and Fixed Assets

• Maintain a database of all commercial and consultancy contracts.
• Undertake an annual stock take of the AEA fixed assets and advise on the revaluation and disposal of assets.

Qualifications & Skills:

• Bachelor’s degree in Accounting and ACCA or CPA (K) qualifications completed. 
• Minimum 7 years’ demonstrated experience in accounting and auditing, with a minimum of 2 years leading a Finance/Accounting function of an organization
• Strong command of accounting theory and practice; knowledge of NetSuite a plus
• Experience in preparing for and driving audit-related deliverables
• Advanced working knowledge of Microsoft Excel
• Commitment to accuracy, attention to detail and follow-through
• Demonstrated ability to build relationships and work effectively in multicultural teams.
• Ability to work with minimum supervision, should be a problem solver and must be able to prioritize complete assigned tasks on time
• Strong ability to multitask, prioritize, and meet deadlines in a high-pressure environment
• Self-reflective and aligned with Acumen values
• Permanently authorized to work in Kenya