Logistics Officer at Eagle HR Consultants

Ref: EHC/1733/2023

Purpose of the Job

Reporting to the  Operations Manager, He/she will be in charge of planning and coordinating the operations of the transport department in a manner that will optimize the company’s market share and improve the company’s efficiency, and help achieve the company’s mission and goals, and result in outstanding customer service.

Duties and responsibility

• Plan the day-to-day operations of transport department.
• Receive and plan for customer orders related to cargo.
• Acknowledge all the correspondences and respond to all queries from customer and stakeholders in consultation with the M/D, Logistics Director within 12 hours of receipt of query
• Carry out daily vehicle/Driver allocation that will optimize the available trucks.
• Report to MD any case of indiscipline that requires action immediately on occurrence.
• Do all route planning before commencement of vehicles which will improve efficiency and turn around.
• Analyse operating cost per vehicle and identify areas of improvement and recommend to supervisor.
• Plan scheduled vehicle maintenance that allows for minimal down time of vehicles
• Attend to all emergencies in a manner that safeguard customers’ goods and the company interest.
• Ensure that all vehicles have necessary insurance and other legal documentation at all times.
• Apply for licenses and inspection stickers at NTSA web portal.
• Assist the MD in sourcing and procuring all service and repair parts in a cot effective manner.
• Monitor all vehicles when in transit and report any diversion from planed route to Logistics Director for appropriate action.
• Ensure that all third party payments have been requested in a timely manner from the customer in consultation with the accountant.
• Ensure that departmental budget is done in consultation with the accountant and communicated to the Directors for approval.
• Collaborate with police and insurance companies in handling accident claims and ensure company interest are safeguarded at all times.
• Monitoring and reporting regularly to Logistics Director all the changes in the market which would impact on the business.
• Preparing short and long term plans to ensure the continuity of the business
• Assist the Logistics Director in preparing internal procedures to ensure the company has procedures and processes that reflect market reality.
• Ensure that client’s cargo and interest are taken care of in case of disputes involving third parties.
• Ensuring that the cargo is well secured and delivery note is well written before releasing the truck.
• Take full responsibility of fuel management with the give App.
• Ensure that all POD’s are properly signed as per the client requirement and in case of any discrepancies, you should be able to clear with the parties involved.
• Maintain all inventory of spare parts and there records in store.
• Attend to stakeholders meetings as a representative of the company when required to do so.
• Ensure that clear and legible copies of all documents are made and properly filed.
• Ensure that all money paid to third parties is well documented and has been invoiced by the accountant.
• Any other duty assigned by the Logistics Director/Managing director.

 Minimum Qualifications:       

• Degree in Logistics Management or related field from a recognized university
• A minimum of five (5) years’ experience in managing trucks and or fleet of vehicles.
• Excellent analytical, organizational and problem-solving skills.
• High integrity and self -driven person.

Personal Attributes/Skills Required

• Excellent team building qualities and, in a position, to motivate
• Numerical competence and Business awareness
• Ability to Multi-task as will be handling many issues the same time.
• Commitment, Interpersonal and motivation skills
• Attention to detail and Problem-solving skills
• Ability to maintain confidentiality.
• Professionalism and high integrity.
• Supervisory skills and Team building skills
• Communication and Time management skills
• Computer skills and ability to operate spread sheets at a highly proficient level.
• Strong Personality and ability to understand logistical challenges.

Closing: 1st February 2023