Emergency Supply Chain Officer at Save the Children

ROLE PURPOSE:

The role holder will work with the Head of Supply Chain and the Supply chain team to build the programme’s supply chain and operational capacity to plan and manage programmes resources and assets efficiently and effectively, assist the programmes meet their commitments and deliverables to their beneficiaries and donors. Supply chain Officer will be able to help programmes to:

• Identify significant reduction in their operational running costs through the utilization and allocation of resources and helping programme implement effective recharge mechanisms
• Improve accountability to donors and beneficiaries through implementation of regular reporting and strong control mechanisms
• Assist in the improvement of the quality and timeliness of projects delivery. In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly

Contract Duration: 6 Months

Reports to: Head of Supply Chain

KEY AREAS OF ACCOUNTABILITY:

• The Supply chain officer- Emergency Procurement will ensure procurement, transport and distribution, warehousing and stock management and assets activities are carried out as per the SCI Supply Chain Policies.
• Ensure proper reporting of all Supply Chain Activities in a timely manner and in line with financial control mechanisms for Procurement and support management of stock, and assets.
• Assist the Supply Chain Coordinator in providing inductions to updates to Supply chain and programmes teams on Supply chain procedures and procedures.
• Develop together with support of head of supply chain, performance objectives and indicators as well as personal development goals.
• Ensuring that the right supplies and services are procured and that there is timely procurement and delivery of goods and services to programs to deliver outstanding results for children
• Ensuring best value for money is achieved through competitive and transparent procurement processes
• Ability to track and follow up PR status in Prosave, and advise requesters promptly
• Working with the Supply Chain Coordinator in determining the sources of supply of goods and services to meet programme needs.
• Consolidate procurement plans and schedules with the project managers and ensure they are adhered to.
• Support management of program stocks, ensuring proper storage of stocks, stock levels are maintained in relation with programmes consumption.
• Consolidate and plan for transportation of project supplies to various field offices in a timely, reliable and cost effective manner.
• Support in managing the incoming and outgoing stock according to the warehousing and stock Management standards.
• Support the appropriate storage and physical condition of stocks according to their specific requirements
• Assist in ensuring all stock are accounted for and dispatched with appropriate and relevant documentations and authorizations.
• Assist in ensuring that all project supplies are tracked using appropriate variables/criteria from point of dispatch to distribution/delivery.
• Assist in ensuring all stock movements are documented using SCI documents (GRNs, Waybills, Stock Releases, Stock Cards, Stock Reports)
• Comply with Save the Children policies and practice with respect to child protection, code of conduct, health and safety, equal opportunities and other relevant policies and procedures.

BEHAVIOURS (Values in Practice)

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values.
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same.
• Widely shares their personal vision for Save the Children, engages and motivates others.
• Future orientated, thinks strategically and on a global scale.

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters.
• Values diversity sees it as a source of competitive strength.
• Approachable, good listener, easy to talk to.

Creativity:

• Develops and encourages new and innovative solutions.
• Willing to take disciplined risks.

Integrity:

• Honest, encourages openness and transparency; demonstrates highest levels of integrity.

EXPERIENCE AND SKILLS

Essential

• Undergraduate Degree in Procurement, Business Management or equivalent.
• Minimum of 3 years of relevant experience working in procurement, preferably in an NGO/and/or development program, with in depth experience in managing procurement processes
• Professional qualification- CIPS Level 4 an added advantage Strong knowledge and experience of implementing procurement processes, driving contract compliance and embedding buying best practice
• Excellent supplier management skills and a strong ability to hold suppliers accountable to deliver on their responsibilities
• Knowledge of NGO/ Donor policies and their compliance requirements in respect of Procurement and wider supply chain activity
• Strong interpersonal and communication skills including influencing, negotiation and coaching.
• Excellent organizational skills, with the ability to juggle multiple tasks with competing priorities and simultaneously stick to deadlines, whilst maintaining relationships with suppliers and customers
• Excellent reporting skills, particularly the ability to quickly develop clear and concise delivery tracking, scheduling or pricing, donor, monthly KPI reports
• Willingness to undertake field travel as required and work in difficult environments according to travel environments
• Excellent oral and written communication skills; Fluency in spoken and written English
• Commitment to and understanding of Save the Children's aims, values and principles
• Self-starter who is willing to go the extra mile to get the job done
• A full appreciation of the value of co-operation, both internationally and within a team environment
• Understanding of Save the Children’s vision, mission, and a commitment to its objectives and values
• Written and verbal fluency in English

Closing Date: Sep 20, 2022