EOHS Officer – Research Compliance at International Livestock Research Institute (ILRI)

The International Livestock Research Institute (ILRI) seeks to recruit a EOHS Officer – Research Compliance to support ILRI in meeting compliance in countries where it implements its research. The job will involve, among other things, reviewing of research related documents and identify research compliance requirements in countries where the research is being implemented.

Responsibilities

1.Compliance with requirements for conducting research.

• Review project related documents and determine various licenses and or permits required for each research project and or activity.
• Prepare and compile all the relevant documentation required for successful application of the relevant licenses and or permits for each research project and or activity.
• Make applications for the various licenses and or permits for each project as may be required and follow up to ensure issuance within reasonable time limits.
• Maintain a database for all licenses and or permits for all research projects and or activities and follow up with all stakeholders to ensure full compliance with all the license and or permits conditions.

2.Compliance with requirements for movement of research materials

• Review project related documents and determine various movement permits required for each research project and or activity.
• Prepare and compile all the relevant documentation required for moving research materials and or animals both inter and intra jurisdictions.
• Organise for availability and delivery of samples for analysis to the relevant lead agencies as may be required for purposes of issuing movement permits.
• Organise facility inspections where necessary and ensure facility compliance with the requirements for successful issuance of movement permits.
• Determine and advise applicants on the requirements (HS code, non-commercial invoice, etc) for each category of research materials being moved.
• Make applications for the movement permits for each request for movement as may be required and follow up to ensure issuance within reasonable time limits.
• Maintain a database for all movement permits for all research projects and or activities and follow up with all stakeholders to ensure full compliance with all the movement permit conditions.

3.Research compliance helpdesk management

• Send out notification to stakeholders of project that have reached end of the permit both internal and external.
• Coordinate close of projects where applicable.
• Respond to and or investigate user inquiries, concerns, and issues via phone, mail, and e-mail in a timely and courteous manner.
• Provide appropriate research compliance related technical information.
• Research and resolve complaints related to research compliance, and effectively communicate issues and concerns to all applicable internal staff members.
• Organize and maintain file system for correspondence and other records related to research compliance.
• Prepare research compliance reports and correspondence as needed.
• Manage research compliance daily backups.

Requirements

• Master’s degree in a relevant Science discipline
• Three (3) years of relevant experience 
• In-depth knowledge of regulatory framework in access and movement of genetic resources both within and across countries in line with Convention on Biological Diversity, Nagoya Protocol; Cartagena protocol and Bonn Guidelines.
• Ability to communicate effectively with colleagues, service users, staff at all levels,
• Flexibility in demanding situations
• Good communication and networking skills
• Ability to work within a team and independently
• Ability to work in a systematic and organized manner, with high level of accuracy and attention
• Advanced computing skills including knowledge of word-processing, spreadsheets, database management and MS-PowerPoint, etc.

Post location: The position will be based in Nairobi, Kenya