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The British High Commission in Nairobi is the diplomatic mission of the United Kingdom in Nairobi. It is located in the Upper Hill area of Nairobi.The British High Commission in Kenya maintains and develops relations between the UK and Kenya.We provide services to British nationals living in an...
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Main purpose of job:
The Estates Officer will provide administrative support to the full Estates team to ensure compliance is upheld on Estates work. The Officer will be responsible for requisitioning on behalf of the Estates team as part of the purchase to pay process. The Officer will also be responsible for the updating and maintain of the property database, Pyramid, for the Estates team. They will liaise with the UK Pyramid manager to uphold our compliance on property record keeping.
The Estates Officer will be responsible for making small purchases for the Estates Team where the government procurement card should be used. They will ensure all purchases using the card are in compliance with Financial policy.
The Officer will also be responsible for auditing and ensuring compliance with the Estates service delivery standards. They will work with the internal helpdesk team in updating clients on outstanding requests ensuring the Estates team is compliant with the SLAs and corporate charter.
The Estates Officer will contract manage smaller value contracts such as Dry-cleaning Services, Exercise Equipment Maintenance. As well as deputising contract management for Fumigation and Waste Collection Services. They will lead the estates team in the programme delivery of waste management; generator fuelling and fumigation services ensuring services are well planned and communicated to the clients.
The Estates Officer will also line manager one S1 Furnishings Team Driver.
Roles and responsibilities:
30% - Financial Compliance
30% - Property Compliance
25% - Line Management
10% - Service Delivery Compliance
Resources managed:
Line Manager to 1 x S1 Estates Furnishings Team Driver
Essential qualifications, skills and experience
· Budget / Finance Experience
· Office Support/Administration Experience
· Strong Decision Making skills
· Willingness to take initiative in own work
· Proficient in computers
· University Degree and/or College Diploma
Desirable qualifications, skills and experience
Required competencies
Collaborating and Partnering, Delivering Value for Money, Managing a Quality Service, Delivering at Pace
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