Events and Communications Coordinator, Network Learning at Teach For All

Position Summary

The Network Learning function advances knowledge and learning in the network to make progress toward our 25-year vision. We do this by learning alongside the various stakeholders in our global network, creating learning experiences, and enabling connections for constituents to advance their own learning.

We are seeking an Events Coordinator with a focus in communications to support the planning and execution of the Teach For All annual Global Conference, as well as other virtual and in-person learning experiences so that our network can connect, learn, and collectively reimagine more equitable systems for children everywhere. Specifically, they will manage event  communications, logistics, website development, and attendee experience for the Global Conference and other events as necessary. 

Outcomes

Success as the Events Coordinator,  means contributing to the Network Learning function’s mandate to learn alongside network stakeholders, create learning experiences, and foster communities where the ideas and insights being surfaced are accessible, inclusive, actionable, and have impact in partner organizations, classrooms, and communities around the globe.

Responsibilities

The Events Coordinator works within the Learning Experiences team which is responsible for producing high quality virtual and in-person learning experiences and resources. This person may be assigned other responsibilities aligned with the overall goals and objectives of the Learning Experiences team than the ones highlighted below.

Logistics and Events Management:

Contribute to or independently own the project management and logistics of in-person and virtual events. Key responsibilities for this include:

• Conference/event management, content programming, logistics, registration management, acting as venue and speaker liaison, budget coordination, supplier management, event administration, post-event reconciliation and analysis
• Negotiate contracts for hotels, venues, and suppliers
• Become an expert user and administrator of our online event tools including zoom, Jira, and other conference platforms
• Create and track the conference budgets to ensure that costs are controlled
• Project manage end-to-end delivery of events; organize regular communication with all involved parties to ensure the event planning timeline runs to schedule
• Work collaboratively in multiple diverse, agile teams at any given time
• Develop a strategy for and driving execution towards the goals of the project
• Build inclusive and equitable environments
• Deliver high-quality adult learning experiences (virtually and in-person)
• Gather and incorporate internal staff and network partner feedback on the effectiveness of learning experiences
• Report changes in staff and partner actions as a result of engaging with the learning experiences
• Creating and executing high-quality communications priorities (i.e. copywriting, copyediting, branding, creating a communications schedule for events)
• Creating equitable and inclusive systems and processes which are reflective of the needs and input of a range of stakeholders with diverse perspectives
• Managing systems and processes while making adjustments based on user experience
• Feedback from Network Learning colleagues and other network stakeholders about the effectiveness of the systems and processes

Communications, Marketing, and Design 

Contribute to and support the ongoing evolution of our communications strategy in alignment with conference and event goals. Key responsibilities for this include: 

• Collaborate with the events planning team to develop internal and external communication using Teach For All marketing best practices
• Collaborate with the Public Affairs Team to develop high quality communications and marketing materials
• Mitigate any anticipated challenges with the marketing and communications strategy
• Create and edit all copy in partnership with the Public Affairs team and other members of the conference planning team
• Evaluate and report on cost and impact of communications efforts using qualitative and quantitative data
• Manage language accessibility and inclusion efforts for the Global Conference and other events as needed

Experience, Knowledge, and Skills

Required

• Experience managing in-person and virtual events
• Strong written and verbal communication skills
• Working knowledge of event-planning technology and web-based services
• Strong experience in logistics and event management
• Mastery of the English language in a professional setting
• Demonstrated ability to create and execute communication strategies and promotion schedules
• Expertise using communications platforms such as Constant Contact
• Ability to build strong relationships with multiple stakeholders and external partners
• Experience working collaboratively in an agile working environment
• Experience of delivering complex projects with strict deadlines
• Interest in and exposure to practices which promote inclusive learning environments
• An orientation to creativity & innovation, while also valuing and utilizing best practices and past learning
• Ability to exercise judgment in juggling competing priorities and managing time across multiple projects at once
• Experience with Zoom, including more advanced features such as live interpretation, live streaming, etc.
• Strong self-starter
• Exemplifies Teach For All’s core values and commitment to Teach For All’s mission
  • Reflects a sense of possibility in mindset and vision
  • Believes in the value of being locally rooted and globally informed
  • Drives toward constant learning and improvement
  • Convinced of the necessity of diversity and inclusiveness in our work
  • Believes in the interdependence between us and our partners in solving this global problem
• Ability and willingness to travel internationally

Preferred

• Fluency in French or Arabic
• Experience with design and proficiency using design tools (e.g. Canva).
• Experience working in a global and/or virtual environment