Events Planning and Coordinating Officer at Kenya Red Cross Society

KEY RESPONSIBILITIES:

Event Planning and Coordination

• Plan, organize, and coordinate all events related to the Kenya Red Cross Society's 60-year anniversary celebrations throughout the year.
• Work with the developed detailed events calendar, ensuring alignment with organizational objectives and milestones.
• Work closely with internal teams and external vendors to manage event logistics, including venue selection, catering, entertainment, and security.
• Ensure all events adhere to KRCS’s branding, mission, and humanitarian values.

Logistics and Operations Management

• Coordinate transportation, accommodation, and hospitality arrangements for guests, speakers, and stakeholders.
• Oversee event set-up, on-site management, and post-event evaluations.
• Manage and track budgets for each event, ensuring cost-effectiveness and transparency.
• Develop contingency plans to handle unforeseen challenges during event execution.

Stakeholder Engagement

• Collaborate with KRCS leadership, government agencies, corporate partners, and donors to ensure successful participation and sponsorship opportunities.
• Engage with local communities, volunteers, and beneficiaries to ensure inclusive celebrations.
• Work with the Communications team to support event-related press releases, invitations, and promotional materials.

Strategic Oversight

• Align all anniversary events with KRCS’s broader strategic goals and humanitarian mission.
• Monitor and evaluate event success using key performance indicators (KPIs) such as attendance, engagement, and media coverage.
• Provide regular reports to senior management on event outcomes, challenges, and recommendations.

Education and Experience

• Bachelor’s degree in Event Management, Public Relations, Hospitality, or a related field.
• Minimum of 3-5 years of experience in event planning, project management, or public relations.
• Strong organizational, multitasking, and problem-solving skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite and event management tools.
• Ability to work under pressure and manage multiple projects simultaneously.
• Experience working with humanitarian organizations or NGOs is an added advantage.

Key Competencies

• Strong attention to detail and time management.
• Ability to work in a fast-paced and dynamic environment.
• Exceptional coordination and negotiation skills.
• Knowledge of event risk assessment and management.
• Creativity in designing engaging and meaningful events.
• Team-oriented with strong leadership qualities.