Executive Assistant – Carbon Excellence & Distribution Support at BURN

Duties and Responsibilities

Cross-Functional Governance & Execution Discipline

• Establish and maintain a centralized functional execution tracker covering OKRs, strategic initiatives, and cross-departmental commitments.
• Translate Director-level priorities into structured workplans with defined owners, milestones, and success metrics.
• Conduct systematic follow-ups with functional leads to monitor progress against commitments. Identify delays, conflicting priorities, or ownership gaps and proactively drive resolution.
• Develop structured escalation frameworks to address slippages before they impact carbon excellence or distribution performance.
• Standardize reporting cadence across Carbon Excellence and Distribution Support to ensure consistent visibility. 

Software Prioritization & Systems Governance

• Consolidate feature requests from multiple teams into structured requirement summaries.
• Develop impact vs effort and risk-based prioritization matrices to support decision-making by the Director.
• Prepare briefing materials and structured data packs for roadmap prioritization meetings.
• Track approved development items through implementation and monitor delivery timelines.

Strategic Project Leadership

• Support cross-functional projects from scoping through execution, including:
• Stakeholder mapping
• Timeline planning
• Risk identification and mitigation tracking
• Coordinate country-level implementation tracking for governance frameworks and SOP updates.
• Monitor project progress and provide structured status updates to the Director.

 Reporting & Performance Visibility

• Consolidate data from multiple teams into executive-ready summaries and visual reports.
• Support preparation of monthly and quarterly performance reports

 Director Representation & Executive Interface

• Represent the Director in selected internal operational, governance, and alignment meetings.
• Provide structured summaries of discussions, decisions, risks, and required follow-ups.
• Ensure action items are clearly assigned and tracked to completion.
• Prepare SMT-ready slide decks and executive briefings.
• Serve as a first-level filter for operational issues, ensuring only material risks are escalated.
• Maintain oversight of cross-functional communication to ensure alignment with strategic priorities.

Skills and Experience

• Bachelor’s degree in engineering, Economics, Business, Environmental Science, Data Analytics, or related field.
• 4–7 years of experience in strategy & operations, or cross-functional program support roles.
• Demonstrated experience supporting initiatives across multiple stakeholders
• Strong analytical capability (Advanced Excel required; experience with BI tools preferred).
• Structured and systems-level thinker.
• Strong analytical and problem-solving capability.
• Executive presence and confidence.
• Ability to influence senior stakeholders without line authority.
• High ownership and execution bias.