Executive Assistant at Christian Blind Mission (CBM)

To provide essential administrative support to the Program Development &Implementation Director and Program Development &Implementation  Global Heads (PDI). This role is pivotal in ensuring the seamless management of the PDI Director's calendar and activities, enabling efficient operations and effective coordination across key functions.

These are your responsibilities

• Proactively organize and maintain the Global PDI Director ’s as well the 2 Global heads’ diaries.
• Ensure smooth execution of Global PDI Director initiated external events through planning, logistics, and preparation of background materials.
• Lead and coordinate organizing internal and external meetings on behalf of the Global PDI Director.
• Preparation of travel and accommodation arrangements, manage travel expenses for the Global PDI Director.
• Compiling and preparing reports, presentations, minutes and other correspondences as requested.
• Monitoring and follow-up of processes, projects and activities related to work packages as assigned. 
• Advice the Global PDI Director of matters requiring personal attention, with associated deadlines.
• Managing routine correspondence on behalf of the Global PDI Director; dealing with matters requiring attention or referring them to the appropriate person in the absence of the Global PDI Director.
• Liaise with relevant teams to ensure Global PDI Director s active engagement in social media, documentation of important meetings and events (photos), and sharing of important calendar events
• Operate communication software in conference rooms, and host conference and video calls effectively
• Filing and record keeping.

These are your qualifications

• Relevant university degree in social sciences, project management, business administration, or related field.
• Professional experience of 5 years in a similar role.
• Fast and accurate minute taking skills, shorthand skills preferable.
• Discretion and confidentiality.
• Ability to prioritize work and meet deadlines.
• Mature, dependable self-starter who follows through on tasks.
• Excellent written and oral communication in English.
• Ability to communicate effectively at various levels within the organization.  
• Proven good organizational and coordination skills. 
• A high level of autonomy and flexibility.
• Ability to work diplomatically and with sensitivity with individuals from a variety of cultures, professions and personal backgrounds. 
• Advantage of lived experience with disability.
• Willingness to adhere and commit to CBM’s Values and Safeguarding Policy.
• Excellent computer skills in the use of Microsoft office suite