Executive Assistant / Company Representative at Complex Food Agro Limited

About the Company

We are a fast-growing international company expanding its presence in East Africa. We are looking for a reliable, proactive, persistent, and culturally adaptable professional who will serve as a key connection between our head office and local operations in Kenya.

This role is ideal for someone who can combine strong discipline and execution with the ability to navigate local realities, build relationships, and solve practical issues on the ground.

Position Summary

The Executive Assistant / Company Representative will support management in both business and operational matters in Kenya. The role includes administrative coordination, translation and communication support, market research, local representation, and follow-up on tasks involving employees, contractors, partners, and authorities.

The successful candidate must be able to work in a dynamic environment, respond quickly, handle multiple priorities, and take initiative in resolving issues independently.
 

Key Responsibilities

• Represent the company in meetings, negotiations, and local business interactions
• Accompany management during visits and meetings, providing interpretation and communication support in Russian, English, and Swahili
• Handle administrative and organizational matters, including support with documentation, registrations, permits, contractor search, and office or warehouse arrangements
• Conduct market intelligence, collect business information, identify potential partners, and assist with checking local counterparties
• Provide operational support to management, including logistics, visit coordination, and execution of business and personal assignments
• Monitor the implementation of tasks by local staff, contractors, and service providers
• Act as a reliable local point of contact for the company in Kenya

Requirements

• Bachelor’s degree or higher

• Graduates of Russian universities are strongly preferred, as we value familiarity with our business culture, communication style, and work ethic
• Fluent Russian is required
• Excellent command of English and Swahili is required
• Strong problem-solving, communication, and negotiation skills
• Ability to take initiative and resolve issues in a practical and persistent manner
• Willingness to personally follow up on matters with government offices, service providers, and other local stakeholders when necessary
• Good understanding of how administrative and business processes work in Kenya
• Valid driver’s license and access to a car will be an advantage
• Willingness to travel actively within Nairobi and other regions when required
• High level of honesty, responsiveness, stress tolerance, and ability to work under pressure in a multitasking environment

What We Offer

• Work in an international environment with clear and ambitious management
• Competitive salary starting from KSh 70,000, with final terms discussed individually with the successful candidate
• Flexible work format focused on results rather than time spent in the office
• A dynamic role with real responsibility and the opportunity to grow together with the business