Executive Assistant – Healthcare Consulting at Corporate Staffing

Responsibilities:

Executive Assistant to the Africa Leadership Team

• Plan and execute leadership’s work schedule, ensuring optimal use of their time and that they are prepared for all meetings.
• Support leadership and colleagues with travel planning and logistics, including booking flights, hotels, cars, developing detailed written itineraries and travel authorization requests.
• Serve as point person on all action lists, as well as debriefing process for check-ins and internal and external meetings.
• Copy-edit and proofread communications/presentations.
• Manage billing, and expense reports and itemize credit card bills and other related expenses.
• Other special projects as needed.

Office Administration

• Served as point person for the company’s CRM database management in Africa.
• Greet clients and other visitors to the office in a friendly and professional manner.
• Manage emails, letters, packages, phone calls, and other forms of correspondence.
• Maintain a clean and organized office space, set up office lunches, schedule, and set up/clean up conference rooms.
• Support planning and coordination of internal events, including employee engagement initiatives, holiday celebrations, and special events.
• Support special initiatives as they arise.
• Help with basic AV/IT troubleshooting and database management.
• Liaise with finance and IT team as necessary.

Talent/HR Support

• Manage scheduling for recruitment efforts, process for semi-annual performance review and new hire orientation process.
• Assist in coordination of travel arrangements with final round interviewees.
• Filing and organization of recruitment materials such as candidate profiles and writing samples.
• Assist leadership team and program leads with managing the hiring and onboarding process in collaboration with finance and HR.

Qualifications:

• Bachelor’s degree required.
• At least 4-5 years of related, progressively responsible work experience, including supporting a senior executive.
• Knowledge of executive and administrative operations.
• Team player with strong communication, diplomacy, and interpersonal skills.
• Ability to copy-edit communications materials, including presentations, memos, and emails.
• Ability to multitask, work in an entrepreneurial and flexible environment, and after-hours availability as needed.
• Sense of humor and ability to work well with a wide variety of personalities.
• Must be authorized to work in Kenya; visa sponsorship is not available for this position.
• Is organized and detail-oriented.
• Has exceptional priority and time management skills.
• Is self-motivated.
• Is flexible and adaptable.
• Is positive and professional.