Executive Assistant at Interactive Resource Management Ltd

Purpose of the Role

To provide confidential, proactive, and high-level personal and administrative support to the Group General Manager, ensuring effective coordination, communication, follow-up, and governance support, with limited audit and finance coordination responsibilities

Role Accountabilities

• Manage the GGM diary, appointments, meetings and travel arrangements.
• Act as the primary point of contact for the GGM’s office with internal and external stakeholders.
• Prepare meeting agendas, presentations, briefing notes, board papers and accurate minutes.
• Track executive action points and follow up to ensure timely execution and closure.
• Coordinate information flow between the GGM and management, ensuring deadlines and commitments are met.
• Maintain organized electronic and physical filing systems for correspondence, reports, contracts and records.
• Support audit processes through coordination of documentation, meetings and audit queries.
• Maintain registers for board actions, audit issues, approvals, expansion projects policies and compliance actions.
• Assist in preparation and formatting of management, executive and board reports.
• Support process improvement and efficiency initiatives within the executive office.
• Liaise with Finance, Audit, Legal and other departments on matters requiring executive attention.
• Perform any other duties as assigned in support of the GGM and executive leadership

Qualifications and Education Requirements

• Degree in Business Administration, Management, Finance or a related field.
• Minimum 3–5 years’ experience as a PA or Executive Assistant supporting senior management.
• Experience supporting board or senior leadership engagements is desirable.
• Prior exposure to finance, audit, or compliance environments is an added advantage.