Executive Assistant at Luxe Tribes

About the job

The ideal candidate will provide top-level assistance for the CEO at Luxe Tribes. They should be well-organized and be comfortable responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary tasks as requested.

Responsibilities

• Responding to emails and document requests on behalf of executives
• Draft slides, meeting notes and documents for executives
• Proactively manage, update, and maintain calendar across multiple time zones with attention to accuracy and detail while recognising the need to re-prioritise as business initiatives change
• Organizing and scheduling meetings and/or conferences by interacting with internal/external employees/clients to coordinate calendars, prepare materials and facilities, and make necessary arrangements for web connectivity when necessary
• Organize departmental and other meetings as required; take minutes of meetings and prepare final reports of proceedings as necessary. Follow through on action items.
• Prepare ad hoc projects and research as required
• Assist in organizing company's events, seminars and trainings

Qualifications

• Bachelor's degree or equivalent experience
• Proficient in Microsoft Office suite
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Strong written and verbal communication skills