Executive Assistant at Medecins Sans Frontieres (MSF)

Key accountabilities and Responsibilities:

• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf.
• Maintaining comprehensive and accurate records.
• Performing minor accounting duties.
• Organizing meetings, taking notes, writing minutes, including scheduling, sending reminders, and organizing catering when necessary.
• Collecting data/information for regular reporting.
• Engaging with external relevant actors to organize GD’s meetings.
• Answering phone calls in a polite and professional manner.
• Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department.
• Working on the Terms of Reference (ToR’s) for GD’s field/visits.
• Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters.
• Handling any other task delegated by the GD.

SELECTION CRITERIA

Qualifications & competencies Required

• Post-Secondary education and HR/Administrative qualifications (minimum Diploma) or/and related studies essential
• At least 2 years’ experience in a similar job, preferable in the non-profit making sector.
• Fluent in English & Swahili. Knowledge of French language is an asset.
• Previous experience with MSF or other humanitarian NGOs is considered a plus.

Competencies

• Commitment to MSF principles
• Cross-cultural awareness
• Behavioural flexibility
• Results and quality orientation
• Service orientation
• Planning and organising
• Initiative and innovation
• Teamwork and cooperation

Application deadline: 4th September 2022