Jobs at Médecins Sans Frontières (MSF)

Key accountabilities and Responsibilities:

• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf.
• Maintaining comprehensive and accurate records.
• Performing minor accounting duties.
• Organizing meetings, taking notes, writing minutes, including scheduling, sending reminders, and organizing catering when necessary.
• Collecting data/information for regular reporting.
• Engaging with external relevant actors to organize GD’s meetings.
• Answering phone calls in a polite and professional manner.
• Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department.
• Working on the Terms of Reference (ToR’s) for GD’s field/visits.
• Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters.
• Handling any other task delegated by the GD.

SELECTION CRITERIA

Qualifications & competencies Required

• Post-Secondary education and HR/Administrative qualifications (minimum Diploma) or/and related studies essential
• At least 2 years’ experience in a similar job, preferable in the non-profit making sector.
• Fluent in English & Swahili. Knowledge of French language is an asset.
• Previous experience with MSF or other humanitarian NGOs is considered a plus.

Competencies

• Commitment to MSF principles
• Cross-cultural awareness
• Behavioural flexibility
• Results and quality orientation
• Service orientation
• Planning and organising
• Initiative and innovation
• Teamwork and cooperation

Application deadline: 4th September 2022

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Key accountabilities and Responsibilities:

• Responsible for leading the process of designing, implementing, monitoring, analysing and reporting of the Strategic Plan, Annual Plan and other internal and international control cycles.
• Supporting other areas of Reporting and decision-making processes with the Management Team.
• Support with the organization of specific projects (i.e Scientific Days and Medical Innovation initiatives) that are linked to strategic advocacy and medical initiatives of MSF EA.
• Responsible for following up MSF EA dossiers as assigned and support the executive office.
• Responsible for office and infrastructure running.
• Support with external and internal representation and networking of MSF EA.
• Responsible for monitoring, evaluating and analyzing the SP from time to time.
• Responsible for the organisation and administration of projects and major events.
• Responsible for the MSF EA Office, security and infrastructure management.
• Responsible for Information Management for MSF EA

SELECTION CRITERIA

Qualifications & competencies Required

• Master’s in administration/International relations/communication or equivalent discipline.
• Excellent planner, organizer, coordinator and administrator.
• Affinity and experience with Information Management.
• Punctual, pro-active and stress resistant.
• Very good communication, representation & networking abilities.
• High level of integrity and sound judgement.
• Interest in the humanitarian sector.
• Result and Quality Orientation.
• Initiative and independence combined with the ability to work well as part of a team
• Excellent knowledge of written & spoken English. Good command of French is an important asset.
• Commitment to MSF values and Principles
• Eastern Africa Cross Cultural Awareness
• A commitment to MSF’s mission and values

Desirable experience

• Minimum 5 years of experience in senior management, coordination and/or administrative roles.
• MSF or similar iNGO experience is desirable.
• High level of understanding of organizational issues. Understanding of the MSF working environment is an asset.
• Experience in project management.

Application deadline: 11th September 2022