Executive Assistant (Nairobi) at Ital Global

About the Client:

A conglomerate comprising internationally acclaimed brands which are making a mark worldwide with a complete range of specialized services to cater to the diversified requirements of its clients

Job Purpose:

The Executive Assistant will provide support on the daily activities and needs of a busy professional organization.

 Qualifications and Requirements

• Bachelor's degree in Finance, Business, or Economics or equivalent required.
• At least 2 years of work experience as an Executive Assistant or in a related field.
• Proven experience as a personal assistant or similar role
• Proficient in Microsoft Office Suite and other relevant software

Personal Traits, Qualities and Aptitudes.

• Excellent organizational and time-management skills.
• Strong written and verbal communication skills
• Ability to maintain confidentiality and exercise discretion
• Flexibility to work outside of regular business hours when necessary.
• Have exceptional communication skills,
• Be proactive, and possess the ability to prioritize tasks efficiently.
• Be a person who can demonstrate a high level of confidentiality, discretion, and professionalism at all times.

Key Responsibilities and Duties

• Manage calendars, schedule appointments, and make travel arrangements
• Coordinate and manage communication with clients, colleagues, and vendors.
• Conduct research and compile reports as needed.
• Manage email correspondence and respond to inquiries on behalf of the employees.
• Draft, proofread, and edit documents, including memos, letters, and presentations.
• Prepare and organize materials for meetings and presentations.
• Run errands and handle personal tasks as requested.
• Manage expenses and handle billing and invoicing.
• Perform general administrative duties such as filing, copying, and data entry.
• To coordinate the various operating units in liaising with the managers , partners or other
• agents following up and reporting back to the group head