Executive Assistant at Q-Sourcing Servtec Group

The Executive Assistant supports the Group CEO in coordinating and driving execution of key priorities across the Group. The role represents the Group CEO in selected high-level engagements, aligns cross-functional activities, and ensures accountability, progress, and timely delivery of strategic initiatives.

KEY JOB FUNCTIONS

• (Main activities undertaken by the jobholder and reflective of the most important features of the job)
• Executive Representation & Stakeholder Engagement
• Represent the GCEO in selected internal and external meetings, ensuring effective follow-through
• Engage with Group leadership to maintain alignment on priorities and deliverables
• Build and sustain strong relationships with senior stakeholders, clients, and partners
• Act as a link between the GCEO and the business, ensuring clarity in direction and expectations
• Strategic Execution & Coordination
• Drive execution of GCEO and Group priorities across functions and geographies
• Provide administrative and coordination support on GCEO-led special projects.
• Track key initiatives and ensure timely progress and delivery
• Coordinate cross-functional efforts and resolve bottlenecks
• Maintain visibility on progress and escalate risks where necessary
• Decision Support & Thought Partnership
• Act as a trusted thought partner to the GCEO
• Prepare high-quality briefing materials, presentations, and meeting insights
• Provide structured input to support clarity and direction on key matters
• Governance, Accountability & Follow-through
• Drive discipline in execution across leadership teams
• Track commitments from meetings and ensure closure and accountability
• Executive Office Coordination
• Manage high-level communication and scheduling aligned to business priorities
• Provide Board & Committee Support
• Prepare executive-level presentations for leadership, clients, and Board engagements
• Travel & Logistics Management
• Identify opportunities for improving processes and systems
• Other:
• Perform other job-related duties as assigned by the Line Manager.

MEASURES OF SUCCESS

• Effective execution of GCEO priorities across the Group
• Strong alignment and coordination across leadership teams
• Improved accountability and follow-through on key initiatives
• High-quality representation of the GCEO in strategic engagements
• Timely delivery of cross-functional projects

EXPERIENCE/ SKILLS & COMPETENCIES/ LICENCES & CERTIFICATIONS/ EDUCATION REQUIRED:

• (Minimum level of experience, skills and competencies, licences & certifications and education required to perform effectively in the role)

Education:

• Bachelor’s degree in Business administration, Communication, or related field.
• Additional certification in Executive Support or Project Management is an advantage

Experience

• Minimum of 5–7 years of experience supporting C-level executives in a fast-paced, complex environment.
• Prior experience supporting board-level processes and committees is required.
• Experience working with multi country stakeholders or in a multi-entity group is preferred.