Executive Assistant at Qhala

Key Responsibilities

• Manage the CEO's daily schedule, appointments, and meetings.
• Prepare and coordinate materials for meetings, presentations, and reports.
• Serve as the first point of contact for the CEO, handling inquiries with professionalism.
• Communication Management:
• Screen, prioritize, and manage the CEO's email and correspondence.
• Draft, proofread, and format documents and communication on behalf of the CEO.
• Event Coordination:
• Organize and coordinate events, meetings, and travel arrangements for the CEO.
• Handle logistics for conferences, board meetings, and team gatherings.
• Administrative Oversight:
• Maintain confidentiality and ensure compliance with company policies in all matters.
• Implement and manage efficient office systems and procedures.
• Handle expense reporting and budget tracking for the CEO.
• Stakeholder Engagement:
• Act as a liaison between the CEO and internal or external stakeholders.
• Coordinate communication to ensure seamless operations across the organization.
• Special Projects:
• Assist the CEO with ad hoc projects, research, and assignments.
• Provide strategic support to ensure the execution of high-priority initiatives.

Requirements:

• Minimum 10 years’ experience as an Executive Assistant or similar role, preferably with C-level executives.
• Bachelor’s degree in Business Administration, Communications, or related field (preferred).
• Proficiency in Microsoft Office Suite and project management tools.
• Exceptional communication skills (written and verbal).
• Excellent organizational and time-management abilities.
• Ability to handle multiple priorities in a fast-paced environment.
• High level of discretion and integrity in managing confidential information.
• Strong interpersonal skills to build relationships across all levels.