Executive Assistant to Founder and Chairman at APO Group

Responsibilities:

• Engage regularly with all levels in the company, providing support as needed.
• Coordinate the professional and personal scheduling and workflow of the Founder and Chairman alongside the Chief of Staff, including agendas, email, calls, travel arrangements, client management, and other logistics.
• Participate in meetings, take minutes, and follow up on action points.
• Draft high-level communications and presentations.
• Act as the point of contact between the Founder and Chairman and internal colleagues and external clients, building strong relationships.
• Collaborate with the Chief of Staff on various Chairman’s projects and initiatives.
• Prioritize and handle matters of top priority, ensuring discreet handling of all business matters.
• Manage international and regional travel and accommodation arrangements across Europe and Africa.
• Assist in professional, familial, and social obligations of the Founder and Chairman and family.

Requirements:

• Minimum 8 years of experience as an Executive Assistant.
• Multinational/International work experience.
• Understanding of doing business for an international organization operating across Africa.
• Experience in event management (ideal but not essential).
• Preferred experience in procurement and vendor sourcing.
• Excellent written and verbal English communication skills.
• Proficient in PowerPoint presentations.
• Strong organizational and time management skills, with the ability to multitask and prioritize.
• Analytical and logical thinker.
• Proactive, anticipates needs, and creative in finding solutions.
• Efficient and self-starter.
• Excellent people skills and a collaborative mindset.
• Ability to execute decisions, network, manage, and lead/monitor various small projects.
• Efficiency and reliability.
• Proficiency in Microsoft Office and other office productivity and project management tools, with an aptitude to learn new software and systems.
• Business and commercial-minded.
• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge.
• Possess a high level of professionalism