Executive Assistant to the Chief Servant (CEO) at Aquantuo

Job Summary: 

• The Executive Assistant (EA) to the Chief Servant at Aquantuo plays a critical role in ensuring the CEO’s effectiveness and efficiency by managing schedules, coordinating executive communications, handling confidential information, and overseeing strategic initiatives. This role requires a highly organized, proactive, and detail-oriented individual who can operate in a fast-paced, high-growth, multi-location environment. 
• The EA serves as a trusted advisor and gatekeeper, balancing administrative support with strategic execution to optimize the Chief Servant’s time and priorities. 

Key Responsibilities: 

Executive Support & Administrative Management 

• Manage the Chief Servant’s calendar, appointments, and travel arrangements, ensuring optimal time management. 
• Coordinate and organize board meetings, leadership team meetings, and investor relations activities, including agenda preparation and minutes documentation. 
• Screen and prioritize emails, calls, and correspondence to ensure critical issues receive immediate attention. 
• Draft, edit, and proofread presentations, reports, memos, and internal communications on behalf of the Chief Servant. 
• Serve as a liaison between the Chief Servant and internal departments, ensuring alignment on strategic priorities. 

Strategic & Business Operations Support 

• Assist in the execution of high-priority projects and initiatives that align with Aquantuo’s business strategy. 
• Conduct research and analysis on industry trends, competition, and market expansion opportunities. 
• Track and follow up on key performance metrics, strategic goals, and leadership action items. 
• Prepare briefing materials and reports for meetings, ensuring the Chief Servant is well-informed. 
• Coordinate cross-functional collaboration between departments (Operations, Sales, IT, Marketing, HR, Finance) to drive efficiency. 

Internal & External Stakeholder Engagement 

• Represent the Chief Servant in high-level meetings, partner engagements, and customer interactions when necessary. 
• Facilitate external partnerships, investor relations, and government/regulatory interactions as required. 
• Maintain strong relationships with Aquantuo’s advisory board, key clients, and stakeholders. 
• Support in drafting and managing executive correspondence, PR materials, and media engagements. 

Governance, Compliance & Confidentiality 

• Ensure strict confidentiality and discretion when handling sensitive company and personal information. 
• Monitor and ensure compliance with corporate governance policies, legal requirements, and ethical standards. 
• Assist with the preparation and filing of company documentation, agreements, and contracts in coordination with legal counsel. 

Corporate Social Responsibility (CSR) & ESG Initiatives 

• Support the CEO in driving Aquantuo’s Environmental, Social, and Governance (ESG) initiatives. 
• Assist in planning and executing CSR activities, employee engagement programs, and brand-building initiatives. 

Qualifications & Experience: 

• Education: Bachelor's degree in Business Administration, Communications, Management, or a related field. MBA is a plus. 

Experience:  

• 3+ years of experience as an Executive Assistant, Chief of Staff, or similar role supporting a C-level executive. 
• Experience in logistics, e-commerce, supply chain, or tech-driven companies is a strong advantage. 

Technical Skills:  

• Proficiency in Microsoft Office Suite, Google Workspace, and project management tools (e.g., Bitrix, Asana, Trello, Monday.com). 
• Familiarity with CRM systems, financial dashboards, and data reporting tools. 

Soft Skills:  

• Exceptional organizational and time-management skills. 
• Strong problem-solving and analytical abilities. 
• Excellent verbal and written communication. 
• Ability to work under pressure, manage multiple priorities, and handle ambiguity. 
• Discretion, professionalism, and emotional intelligence. 

Performance Metrics (KPIs): 

• Calendar Efficiency: Ensuring the Chief Servant maintains a well-structured schedule. 
• Task Completion Rate: Timely execution of assigned strategic and operational tasks. 
• Stakeholder Management: Quality of engagement with key external and internal partners. 
• Project Success Rate: Effectiveness in managing CEO-driven projects. 
• Confidentiality & Compliance: Zero breaches in handling sensitive company information.