Executive Assistant to the Chief Transformation Officer and Transformation Delivery and IT Engagement Officer at Save the Children

Role Purpose:

To support the Chief Transformation Officer (CTO) and Transformation Delivery and Information Technology (TDIT) Department’s directors to develop and provide a proactive and comprehensive administration, information and support service including providing structure and organisation to the wider Transformation Delivery and IT Teams. This will include diary management, travel support, internal and external meeting coordination and general administration. For the wider teams this includes being a point of contact for general enquiries and providing guidance on correct practice and procedures.

In addition this role will play a key role in the team engagement initiatives, supporting the Engagement and Information Lead with the delivery of activities and associated materials that seek to ensure a positive employee experience for TDIT staff as well as engage the wider organisation with the aims and objectives of the department.

EXPERIENCE AND SKILLS

• Proven experience in a similar role, preferably in an international environment
• Experience of dealing with complex diary and international travel arrangements
• Strong planning/anticipation and organisational skills; experience of planning and organising meetings and events, with a strong attention to detail.
• Strong coordination and time management skills. Ability to plan ahead, anticipate requirements, problems and obstacles, juggle competing priorities successfully, and work effectively and calmly under pressure to tight deadlines.
• Sound judgement and an ability to effectively prioritise multiple tasks in a constantly changing environment
• Sound knowledge of office practices, procedures and administrative systems including filing systems. Competent in use of Microsoft Office including Word, Excel, PowerPoint and Outlook.
• Ability to adopt a pro-active approach to problem solving working closely with the Directors and other colleagues as required
• Strong interpersonal, written and oral communication skills; fluent in English
• A flexible and collaborative approach; ability to liaise with a broad range of people at all levels, across different cultures and to act with credibility, discretion, tact and diplomacy.
• Thorough and trustworthy, takes pride in delivering high quality work and gives a high level of attention to detail.
• Commitment to the mission, vision and values of Save the Children.