Executive Personal Assistant at AAA Growers

Job objective

As an Executive Personal Assistant, you will provide full administrative and secretarial support to the Director and ensure smooth management of the Director’s Day to day affairs. You are also expected to handle sensitive and complex issues in a professional and objective manner.

This role requires a high level of attention and focus, constantly ensuring that the needs and requirements of the Director are pre-empted and always managed effectively.

Your tasks and responsibilities

• Managing professional and personal scheduling for the Finance Director including agendas, calls, travel arrangements, client management, visitors and meetings.
• Preliminary drafting of correspondences on the Director’s behalf, manage incoming calls and prioritize phone messages and emails.
• Liaise between the upper management and employees, managing the communication with internal and external executives on various tasks.
• Manage and maintain the Director’s diary, arrange routine, coordinate every aspect of the busy calendar which is subject to regular changes.
• Conduct regular meetings with the Finance Director to discuss upcoming engagements, invitations and other requests.
• Provide support to all Senior Executives during their visit to Kenya. This includes ticketing and accommodation arrangements for Directors, Farm Managers and visiting staff from any other allied entities.
• Manage the Director’s filing system to ensure that all documents are properly filed and easily accessible while ensuring proper records are maintained.
• Maintain records of Director’s contacts.

Your profile

• Diploma/degree in Business Administration, Public Relations or equivalent.
• 2-3 years’ experience of direct hands-on experience as an Executive Assistant.
• Exposure to working in a diverse cultural environment.
• Have a high sense of accuracy, attention to detail and with strong analytical ability.
• Exceptional relationship skills and being highly organized are a must.
• Significant experience of managing office procedures and working with sensitive corporate information.
• Able to handle confidential information with discretion and demonstrate the highest level of professionalism.
• Good command of the English language, both verbal and written.
• High moral standing with impeccable integrity.
• Proficient Computer skills in MS Office applications, particularly with Excel.
• Report writing skills.