Executive/Personal Assistant to the Managing Director at Kenindia Assurance Company Limited

Main Purpose of the Job - (Job Summary)

• To provide administrative support, customer service, and client retention to the Chief Executive Officer/Managing Director through conducting and organizing administrative duties and activities, including receiving and handling of information.

Main Responsibilities

• Providing comprehensive administrative support to the Chief Executive Officer/Managing Director as directed.
• Scheduling and Calendar Management for appointments, meetings, and travel arrangements while prioritizing urgent matters.
• Taking minutes and ensuring follow-up on action items for the meetings.
• Maintain confidentiality regarding sensitive information and communications.
• Consulting with internal and external stakeholders on behalf of the Chief Executive Officer/Managing Director.
• Coordinating logistics for board meetings and other significant events, including agenda preparation and minute-taking.
• Developing and maintaining an effective office management system, including filing and record-keeping.
• Providing support to the Chief Executive Officer/Managing Director on all projects as directed.
• Coordinating the kitchen staff and office drivers to ensure efficiency.
• Processing all required documents for expatriate officers when onboarding or ending their secondment with the company, that is work permits, visas, travel documents, regulatory requirements, and all other relevant documents.
• Compiling all the operation data as required by Chief Executive Officer/Managing Director.

2 or 3 Key Deliverables (specific to this position)

• Confidentiality
• Reliability
• Customer Service
• Efficiency service from the Managing Director's office

Job Specifications

Academic Qualifications

• Bachelor of Secretarial Studies/Business Management

Professional Qualification

• Diploma in Secretarial Studies
• Some legal knowledge would be an added advantage

Proficient in Microsoft Office

Key Drivers

Key Job Skills (specific to the job)

• Honesty
• Integrity
• Customer service
• Confidentiality
• Reliability
• Flexibility
• Attention to details and accuracy
• Very good at verbal and written communication skills
• Time management
• Information gathering and monitoring skills
• Initiative
• Stress tolerance
• Problem analysis and problem-solving skills

Relevant Experience

• 5 years of relevant experience