Executive Secretary (Administrative Assistant) at County Government of Kisumu

(Job Grade ‘N’ CASB 06)

V/NO. 17/2021
Basic Salary Scale: Kshs. 56,370 – Kshs 87,360 p.m House Allowance: Kshs. 25,500
Commuter Allowance: Kshs. 8,000

Duties and responsibilities will entail:-

An officer at this level will be deployed to work in either the office of the Speaker or a Clerk of the County Assembly. The officer will be responsible for administration and management of the Office Administrative services function.
Specific duties and responsibilities will entail:

1. interpreting and implementing office administrative services personnel policies and procedures;
2. participating in selection and recruitment of office
3. administrative services personnel;
4. verifying and analyzing office administrative services personnel data for postings and deployment;
5. participating in organizing and budgeting for seminars and workshops for office administrative services personnel; and
6. participating in updating bio data for office administrative
7. services staff; and
8. supervising office administrative services personnel.

Requirements for Appointment

For appointment to this grade, an officer must have:-

• served in the grade of Chief Administrative Assistant for a minimum period of three (3) years;
• Bachelor’s Degree in Secretarial Studies or Bachelor of Business and Office Management from a recognized Institution. OR
• Bachelor’s Degree in Social Sciences plus a Diploma in Secretarial Studies from a recognized institution; OR
• Bachelor’s Degree in Social Sciences plus Business Education Single and Group Certificates (BES & GC) Stages I, II and III from the Kenya National Examinations Council in the following subjects:
• Shorthand III (minimum 120 w.p.m.)
• Typewriting III (50 w.p.m.)/Computerized Document
  • Processing III
  • Business English III/Communications II
  • Commerce II
  • Office Management III/Office Administration and Management III
  • Secretarial Duties II;
• Certificate in Secretarial Management Course lasting not less than three (3) weeks from the Kenya School of Government or any other recognized Institution;
• Certificate in Senior Management course lasting not less than four (4) weeks from a recognized institution;
• Certificate in computer applications from a recognized institution; and
• Demonstrated outstanding professional competence in management of secretarial services.