Executive Secretary at Opibus Roam Kenya

Key Duties and responsibilities

• Performing accurate research and analysis.
• Coordinating arrangements, meetings, and/or conferences as assigned.
• Taking dictation and writing correspondence.
• Compiling, proofreading, and revising drafts of documents and reports.
• Daily record keeping and filing of documents.
• Preparing reports, presentations, and correspondence accurately and swiftly.
• Creating and organizing information, and generating reference tools for easy use.
• Answering and screening telephone calls, and responding to emails, messages, and other correspondence.
• Operating and maintaining office equipment.
• Managing a busy calendar, meeting coordination, and travel arrangements.
• Professionally greeting and receiving guests and clients.
• Ensuring efficient and effective administrative information and assistance.

Qualifications and experience

• Degree in business administration (desirable).
• Certificate in business administration or related (essential).
• Must have at least 3 years of experience in a similar role
• Must be a methodical thinker with detailed research proficiencies.
• Must have understanding of clerical and secretarial principles.
• Fantastic organizational skills and detail-oriented.
• Ability to work under pressure and meet deadlines.
• Brilliant written and verbal communication skills.
• Proficient in all office (word processing, spreadsheet, presentation) software both online and offline and business communication software.