Facilities Coordinator at Frank Management Consult Ltd

Job Description

ROLES & RESPONSIBILITIES:

1. Plant Maintenance

Planned and preventative maintenance    plan implemented

• Achieve plant availability targets (as close to 100% as possible)
• Completion of tasks within standard times
• Spares are available when required
• Effective and reliable uptime
• Draw up preventative maintenance plan annually, reviewed
• Buildings and equipment (eg forklifts) in good, safe, well maintained

 Plant equipment operational

• Refrigeration units, forklifts, and pallet pushers as close to 100% as
• Key spares or crisis supply chains are available
• Proactive identification of engineering backup facilities and resources (e.g. contractors)
• Develop and maintain Planned Preventive Maintenance, PPM schedule.
• Working closely with the Operations Manager, develop asset criticality rating for all assets on site
• Turnaround time achieved
• Energy management system managed effectively at work and remotely

Projects Management

Capital and operational budget compiled and motivated

• Compiled annually
• Within financial guidelines
  • Based on the strategic objectives of BU and the Division
  • Projects implementation managed design & plan quotes, suppliers’ implementation financial control, and payment of suppliers reporting commissioning
• Within the scope of work and budget
• Within deadlines
• Accurate reporting within agreed time frames
• Comply to design objectives (fit for purpose)

Health and Safety

Health and safety systems are monitored and maintained

• 100% compliance with Factories and OHS Act
• 100% compliance with ISO 9001 system
• Ensure 100% compliance of docks with DOSH regulations – checklists, files up to date
• Immediate reporting of incidents a
• 100% resolution of safety concerns/issues

Risk Management

• 100% compliance with the client's Risk   Compliance schedules
• Ensure that 100% external audit recommendations are implemented
• Workshops and equipment in line with company standards
• Ensure training of fire fighting crew as per regulations
• Reports produced monthly and quarterly for the management pack and H & S Committee respectively

Security system managed

• Adequately trained (outsourced) security staff
• Sessions with external security providers as per schedule
• Adequate patrol and access control facility
• Adequate management of surveillance cameras
• Immediate response and corrective action implemented
• Optimal prevention of asset losses due to substandard performance

Risk control program managed

• 100% compliance with OSHA 2007
• Comply with Risk Underwriters’ requirements
• ISO audits conducted

MINIMUM QUALIFICATIONS:

• Bachelor's degree in Mechanical/ Electrical engineering
• Management/Certification in Facilities Management/ EDGE/LEED Associate
• 6+ years of related experience in Facilities Management in the freight industry