Facilities Manager at Aga Khan Education Service, Kenya (AKESK)

Position Summary

Reporting to the Regional Facilities Manager, the Facilities Manager - Nairobi will have overall responsibility for overseeing the complete maintenance of all AKES,K facilities, (buildings and property) and initiate and manage all repairs and related construction projects as required. The Facilities Manager - Nairobi may also be involved in project management of new construction initiatives (pre-design planning, design, construction). The successful candidate shall perform the role of primary coordinator between AKES,K and external consultants for all construction projects. 

Key Responsibilities

• Oversee the upkeep and maintenance of all Nairobi facilities as follows: conduct regular inspections, identify repairs needed and prepare a detailed yearly maintenance program and where needed, prepare a multi-year repair plan based on evaluations and inspections of the facilities 
• Prepare annual, medium- and long-term facilities planning budget for upkeep and maintenance of the facilities in accordance with the expectations and guidance of AKES,K and carry out the small repairs as required  
• Oversees all facets of the daily operations of the Nairobi units, ensuring compliance with Government policies, and regulations
• Oversee activities of contractors, vendor personnel, and suppliers; monitors contracts for compliance and controls costs; monitors general expenditures of facilities teams 
• Oversee tender processes together with the Regional Facilities Manager (RFM), 
• Supervise maintenance team which includes recommendations for recruitment, separation, performance evaluation, training, work allocation, and problem resolution
• Play a key role in representing the AKES,K at external events and where appropriate, facilitate project-related functions or events        
• Prepare and present reports on a timely basis for the review and guidance of AKES, K management, Headteachers and RFM
• In accordance with manufacturer and supplier specifications, help develop and implement an operations and maintenance plan for each of the facilities. This will include but not be limited to; arranging regular maintenance of the mechanical, electrical, and other systems; managing maintenance of the architectural and structural systems; implementing inventory control systems; arranging for regular and appropriate maintenance of the landscaping and outdoor facilities, and developing an efficient database system for all technical and other relevant documents
• Develop and implement systems and processes to establish and maintain records for the facilities ensure proper care in the use and maintenance of equipment and supplies; promote continuous improvement of workplace safety and environmental practices
• Implementation of facilities policies and procedures consistent with those of the organization to ensure efficient and safe operation of all the facilities.
• Monitor contracts for compliance and controls costs
• Implement recommendations of Environment Management Audit Reports and Occupational, Safety, and Health Audit Reports at the schools in collaboration with the Regional Head of Security and Risk Management
• Develop and maintain emergency/disaster preparedness and recovery plans.

The requirements

• A Bachelor’s Degree in Civil, Electrical, Structural or Mechanical Engineering and knowledge of construction standards, laws, and regulations
• License or practicing certificate from the relevant professional authority
• 5 years’ experience in Facilities Management, preferably within a school setting
• Solid experience managing facilities and maintenance staff
• Good understanding of (and experience in) project management