Facilities Manager at M-KOPA Solar

Job Purpose

• This role requires you to be well-organized and able to optimize the use of space and equipment while reducing operating costs. Leadership abilities, excellent verbal and written communication skills, and phenomenal efficiency can set you apart. The goal is to ensure our business’s facilities are problem-free and safe so that employees can work under the best conditions.

What You Will Do

• Ensuring employees are properly accommodated in a workplace that safely supports their needs and expectations.
• Monitoring and managing the major assets and technologies within the workplace to ensure maximum return on investment.
• Ensuring the facilities are maintained by overseeing, and managing onsite contractors and providers for services including security, parking, cleaning, catering, technology
• Managing and maintaining vendor partnerships
• Setting up and improving processes that facilitate everyday operations—i.e., maintenance requests, compliance
• Coordination with other departments to ensure smooth operations i.e., procurement, finance
• Manage the upkeep of equipment and supplies to meet health and safety standards
• Coordinating with EHS department to ensure compliance
• Inspect buildings’ structures to determine the need for repairs or renovations and planning, coordinate all installations and refurbishments with contractors
• Reviewing utilities consumption and strive to minimize costs advising the businesses on measures to improve the efficiency and cost-effectiveness of the facility
• Supervising multi-disciplinary teams of staff including cleaning, maintenance, grounds, and security
• Ensuring that basic facilities, such as water and air conditioning are well-maintained and serviced regularly.
• Control activities like parking space allocation, waste disposal, building security etc.
• Allocate office space according to needs
• Keep financial and non-financial records i.e., facilities trackers, PPM schedule trackers
• Coordinate and lead one or more teams to cover various areas of responsibility
• Use performance management techniques to monitor and demonstrate achievement of agreed

What We Are Looking For

• Facilities Management Experience: 3-4 years of hands-on experience in facilities management and maintenance or equivalent related functions.
• Experience in overseeing shared office spaces and property management.
• Educational Background: Bachelor’s degree in Business Management, Business Administration, or equivalent professional level experience.
• Regulatory Compliance: Knowledge of local laws and regulations to ensure business compliance and adherence to legal requirements.
• Facilities Maintenance Expertise: Proficiency in general maintenance methods, operating requirements, and safety precautions related to facilities management.
• Project Management: Strong project management skills to effectively plan, execute, and oversee facility-related projects and initiatives.