Fairtrade Administrator at Frank Management Consult Ltd

Job Description

FAIRTRADE ADMINISTRATOR

Reporting to the Fairtrade Premium Committee (FPC) and the Fairtrade Officer

Our client is a Fairtrade-certified flower farm located in Naivasha looking to fill in the position of a fairtrade administrator. Under the guidance of the Fairtrade Officer; the incumbent will be responsible for the overall administrative and financial responsibilities of the fairtrade premium committee.

KEY RESPONSIBILITIES:

• Assist in the administrative management of all the Fairtrade Premium Committee functions.
• Keep and maintain the general ledger for all Fairtrade premium transactions updated on a timely basis.
• Preparation of all financial statements of the fair-trade committee, and coordinating with external auditors.
• Undertake bank reconciliation for all the bank accounts each month.
• Prepare bank payment vouchers for approval by the authorized signatories
• Undertake all the functions as per the terms of reference for Fairtrade
• Participate in the management of the Fairtrade premium projects – i.e., ensure proper documentation of all projects, accounting for all projects, and maintenance of all contracts and related documents.
• Ensuring that all the documentation of Fairtrade transactions, training, and supported projects are done to the required standards.
• Compiling beneficiary application requisitions for various projects.
• Taking minutes of the Fairtrade premium committee/subcommittee meetings.
• Handling day-to-day operational and employee issues.
• Updating all Fairtrade notice boards
• Carrying out project monitoring and evaluation hand in hand with the FPC committee.
• Assisting the fair-trade committee during fair-trade audits, by providing of all necessary documentation.
• Carrying out project monitoring and evaluation hand in hand with the FPC committee.
• Performing any other duties as may be required by your seniors pertaining to Fairtrade

DESIRED QUALIFICATIONS/COMPETENCES:

• Must have a minimum of CPA-2
• Must have a Diploma or Certificate in Business Administration
• Experience in the similar position will be an added advantage
• Valid certificate of good conduct
• Ability to work under pressure with minimal supervision
• Integrity, honesty, flexibility, and good interpersonal skills
• Be a team player and Self disciplined
• Effective communication skills both spoken and written.