Field Compliance Specialist at International Medical Corps

MAIN TASKS AND RESPONSIBILITIES
Ethics and Compliance Department Overarching Responsibilities

• Promotes and encourages a culture of compliance throughout the organization.
• Encourages transparency, communication and teamwork related to the ethics and compliance chapter and its department objectives. 

Core duties

• Prepares country work plan, which determine scope, sample size, timing and frequency of compliance reviews in the country.
• Conducts compliance reviews in accordance with the agreed country work plan.
• Assists management to effectively identify, document and mitigate compliance risks associated with program and operations activities.
• Prepares and timely submits compliance reports with observations and recommendations for technical review to Regional Compliance Coordinator and/or Head of Field Compliance.
• Timely issues monthly and quarterly reports to country management.
• Regularly verifies progress made towards compliance recommendations and agreed actions plans.
• Provides advisory services to country management on improvements and engages with other departments to support improvements in internal controls.
• Ensures that recordkeeping of compliance reviews kept on shared file is timely, accurate and complete.

Communication

• Proactively communicates results of compliance reviews and identified gaps with country management and supports corrective measures in real-time to avoid non-compliance.
• Prepares and provides necessary updates and reports on field compliance work as needed.
• Maintains regular communication with key stakeholders at country and HQ level as required.
• Capacity building and training
• Works with other relevant departments on developing and providing Fraud, Bribery, Conflicts of Interest and other trainings to International Medical Corps staff and partners.
• Researches available sources and remains up to date on relevant trends and activities in the global compliance profession within the NGO community.

Other responsibilities

• Suggests changes to the policies and procedures and improvements to the systems.
• Assists management with remedying any gaps in internal control.
• Regularly participates in the regional compliance meetings.
• Assists Compliance Investigations Unit and country management with investigations upon their request and subject to approval of the Regional Compliance Coordinator and/or Head of Field Compliance.
• Conducts any other tasks assigned by Regional Compliance Coordinator and/or Head of Field Compliance with the aim of supporting or improving the operations of the Field Compliance Unit.

PERSON SPECIFICATIONS- MINIMUM REQUIREMENTS
Qualifications:

• Typically, a 4-year Bachelor´s Degree (in a three-cycle Higher Education) in Business Administration, Accounting, Risk Management or similar. Equivalent combination of relevant education and experience may be substituted as appropriate;
• Master's degree in a relevant discipline preferred;
• Certification in auditing, grants management, risk and/or compliance management preferred;

Experience:

• Typically, 5+ years of relevant experience working in related field, with at least 2 years in humanitarian relief or equivalent experience;
• Experience in risk management, compliance and/or audit required;
• Knowledge and working experience with USAID, EU, FDCO and other donors;
• Knowledge of different types of instruments (grants, contracts, sub-awards etc.);
• Knowledge and experience with various business processes (such as Human Resources, Program Management, Financial Management, Supply Chain Management, Information Technology etc.);
• Strong communication including presentation skills
• Strong time management skills;
• Detail oriented, with a high degree of ethics, integrity, discretion and professionalism;
• Ability to handle sensitive matters on a confidential basis;
• Proven ability to gather, analyze and evaluate facts, define problems, draw valid conclusions and to prepare and present concise written reports in English;
• Problem-solving skills;
• Ability to effectively train staff;
• Fluency in English with a proven ability to express himself/herself well verbally and in writing; Knowledge of French or Arabic is preferred;
• Ability to handle sensitive matters on a confidential basis;
• Ability to establish and retain effective working relationships with other staff and tocommunicate clearly and effectively, both orally and in writing;
• Ability and willingness to travel to country program locations as needed, often at short notice