Finance & Admin Assistant-HHK at Heifer International

Responsibilities and Deliverables:

• Act as initial point of contact for the office by responding to both internal and external inquiries/requests.
• Follow-up on all incoming and outgoing correspondences.
• Receive and attend to telephone calls and courteously direct calls accord
• Support the project procurement activities.
• Manage a functional and organized office filing system to ensure that the project documents and records are appropriately filed and secured for easy retrieval.
• The projects database of Community Faciltators, CAVES, PFTs and DFAs is developed and maintained to reconcile payments and recruitments.
• All relevant documentation including activity reports, transfers and payments, agreements and reconciliations of each Hubs is filed immediately as they are received.
• All project documents are filed in the relevant month.
• Review hub reconciliations for registration in Agresso.
• Support the Project Accountant in administering and documenting quarterly hub financial monitoring activities.
• Ensure all project assets are properly documented and carry out periodic asset verification exercises.
• Registration of documentation in support of m onth end closure
• Timely registration of approved transactions in Agresso daily while ensuring they comply with Heifer APP, and government regulations
• Receive all invoices, staff requests, and ensure they are well stamped and forwarded to relevant authority for review and approval
• Print and attach Payment vouchers and Proof of Payments to all processed transactions for approval before filing.
• Scan and upload all backup documentations into Agresso to aid transaction reviews and ensure they are well saved into share connect
• Undertake due diligence of the Hubs, within the region on financial viability, financial assessment, and sustainability.
• Quarterly hub financial monitoring and flash hub audits and capacity building done in conjunction with the project a ccountant and business development team .
• Liaison with service providers to ensure that visits to the project areas are managed smoothly, professionally, and efficiently. (15%)
• Reserve hotel for staff and visitors as needed.
• Coordinate airport transfers for incoming/outgoing staff.
• Assist with permit/logistical protocols for traveling staff where required.

Qualification And Skills

• Bachelor’s degree in Finance, Accounting, Business Management or Administration or related qualification plus three (3) years of hands-on related experience coupled with CPA Part 1or ACCA Level 1 qualification.