Finance & Admin Manager – Agrochemicals at Talent Nexus

• Our client is a well-established Agrochemicals Company in Nairobi. 
• They are looking to hire a mature, well experienced and competent candidate to lead their financial operations.
• This is a senior role and will play a key part in shaping the company’s strategy as well as ensuring implementation of effective financial management practices. 
• The successful candidate will report directly to the Director and will collaborate closely in developing strategy for the company as well as in key decision making. 

Key Responsibilities

Accounts Operations:

• Responsible for overall financial planning and management including entire company asset portfolio, cash flow, creditors and debtors.
• Ensure that accurate and appropriate company books of accounts are maintained at all times.
• Approve all payments being made and ensure that there is substantial documental evidence to support the payment.
• Ensure that fortnight and seasonal expenditure budgets are adhered to and only valid claims with proper expense support documents and management approval are paid for. 
• Ensure that policies and procedures (internal controls) are reasonably in place and strictly followed to safeguard company assets. 
• Oversee the general accounting function that includes inter-company accounting, cash management/reconciliation, financial analysis and reporting. 

Banking Matters: 

• Carry out bank accounts reconciliation on weekly basis.
• Carry out foreign exchange adjustment on monthly basis and advise the management on red flags related to foreign exchange changes.
• In consultation with the Director, liaise with the bankers for settlement of discrepancies and clarification of entries made in the bank account statements.

Payroll & Tax Management: 

• Prepare monthly payroll and statutory filings such as but not limited to PAYE and other tax filings

Insurance Matters: 

• Ensure that an updated record on company assets and employees for insurance purposes is maintained at all times. Ensure that assets purchase documents and employees’ current salary status is well filed for easy retrieval. 
• Ensure that the appointed insurance broker is furnished with updated data on insured assets and list of employees at all times. Liaise with the broker on prompt payment of insurance claims and any other matter related to the insurance policies.
• Ensure that company employees are informed of procedures and timeliness of reporting in order to make insurance claims. 

Financial Audit:

• Co-ordinate and oversee semi-annual and annual external financial audits.
• In consultation with the Director and liaison with the external auditor ensure that the reporting of annual accounts is as per the legal requirement in regard to depreciation, dividends and taxation. 

Debtor Management:

• Take overall responsibility in debtors’ management and debt collection by carrying out debtors’ analysis, supervision and coordination of credit officers. 
• Take the lead in design, implementation and review of the company credit control procedures and develop and implement enhancements. 
• Design and implement an appropriate means of debts collection and ensure that direct debit payment system is appropriately monitored and documented.

Stock Management:

• In charge of stock management and operations, direction and supervision of staff assigned to store operations.
• Monitor the effectiveness of stock management and ensure adequate internal controls are in place.
• Promote collaboration between sales and store staff to develop a productive work environment in the sales process.
• Develop and implement sound processes to ensure efficient flow of operations from goods receipt to stacking, goods invoicing and dispatch.
• Implement and monitor loss prevention procedures to minimize shrinkage by carrying out monthly stock reconciliation, ensuring that stock bin cards are updated regularly among other things.       

Personnel Management:

• Assist on specific personnel management issues when requested and/or directed by the Director.
• Provide guidance and identify training needs among company staff to ensure that the staff are motivated and have necessary skills to discharge company roles.                                                                                                                

Business Support, Analysis and Reporting: 

• Participate in formulation and evaluation of company operational strategy.
• Support budgeting and forecasting activities. 
• Carry out cost and business performance analysis of company staff against targets, on quarterly basis and/or as directed by the Director with an aim of identifying cost burden(s) for improvement and exemplary performance for motivation. 
• Provide guidance and training on financial matters to staff to ensure adequate understanding of the company business goals and objectives. 
• Ensure timely monthly, quarterly and year end close financial reporting.

Desired Skills & Qualifications

• Bachelor’s Degree in Finance/Accounting/Business Administration or any related field of study from a recognized and reputable institution
• CPA- K as well as Membership with ICPAK and or any other relevant professional body
• 6-8 years’ relevant work experience in Finance
• MUST have experience handling finance in a busy SME set up
• Commercial awareness and ability to comprehend broader business issues
• Sharp analytical skills and eye for detail with excellent numerical skills
• A self-starter with a strong sense of initiative 
• Knowledge of financial modelling and forecasting
• Demonstrated leadership and management skills
• Strong communication and interpersonal skills with the ability to engage with various stakeholders at all levels

N.B

• Prior experience in a busy SME setup is a MUST
• Must be between 37 – 42 years old
• Male candidates are encouraged to apply