Finance & Admin Manager at One Mara Carbon Project

JOB RESPONSIBILITIES

• Financial Management & Reporting
• Lead financial planning, budgeting, and forecasting processes for OMCP operations
• Develop and implement financial policies, procedures, and internal controls to ensure the
• integrity of OMCP’s financial systems
• Monitor cash flow and ensure timely disbursement of funds for program activities
• Prepare accurate, timely financial reports for internal and external stakeholders, including the
• Board, management, and regulatory authorities
• Manage accounts payable and receivable, and oversee payroll processes
• Conduct monthly financial reconciliations, ensuring the accuracy of all accounts
• Ensure compliance with local tax regulations, financial laws, and project requirements
• Coordinate audits and provide relevant financial documentation
• Budget & Resource Allocation
• Develop, manage, and monitor the annual budget in alignment with organizational priorities and objectives
• Provide financial analysis and advice to support resource allocation and cost-effective decision-making
• Track and analyze budget variances, and recommend corrective actions when needed
• Administration & Operations Management
• Oversee general office management, ensuring that the office environment supports the efficiency of day-to-day operations
• Manage procurement processes, ensuring value for money and compliance with internal and external requirements
• Ensure proper asset management, including inventory control and maintenance of office equipment
• Supervise logistics, including travel arrangements, transportation, and event management
• Develop and maintain relationships with local vendors and service providers to ensure highquality service
• Human Resources & People Management
• Support staff contracts, benefits, administration, and compliance with Kenya’s labor laws
• Be the focal point for the Labor Inspectorate and other regulatory bodies
• Compliance & Risk Management
• Ensure compliance with local laws, OMCP regulations, and organizational policies related to finance and administration
• Identify and mitigate financial and operational risks through effective policies, controls, and risk management strategies
• Ensure that financial records and reports are maintained and submitted according to legal and donor standards
• Program Implementation Support
• Collaborate with program teams to ensure financial resources are available for program activities on time
• Provide support in financial planning and management for projects, including budget tracking, financial reporting, and expense monitoring
• Support grant management by ensuring timely financial reporting to OMCP management

KEY SKILLS & EXPERIENCE

Key Skills

• Excellent verbal and written communication in both English and Swahili.
• Ability to communicate financial concepts to non-financial stakeholders.
• Expertise in budgeting and forecasting.
• Sound understanding of financial regulations and reporting requirements, ensuring compliance with funding agreements.
• Knowledge of local tax regulations and compliance requirements.
• Ability to prepare accurate and timely financial reports for management and stakeholders.
• Skills in identifying, assessing, and mitigating financial risks, including fraud prevention and internal control systems.
• Strong knowledge of accounting principles, standards, and practices, including familiarity with accounting software (QuickBooks) and tools.
• Experience coordinating and supporting internal and external audits, ensuring accurate documentation and compliance.
• Expertise in cost management, resource allocation, and finding efficiencies to maximize the impact of funds.
• Experience in developing and implementing financial policies and procedures to ensure accountability and transparency.
• Ability to align financial management with the organization's mission and long-term goals.
• Proven ability to oversee office operations, procurement, and logistics management.
• Strong asset management and vendor relationship skills.
• Knowledge of Kenyan labor laws and payroll management.
• Proven experience in managing, mentoring, and leading cross-functional teams.

Key Experience

• Proven experience in managing financial operations, including the preparation of financial statements, managing project accounts, and overseeing financial controls within an
• organizational context.
• Significant experience managing finances for funded programs, ensuring compliance with OMCP regulations, and reporting requirements.
• Demonstrated expertise in developing, managing, and monitoring budgets and financial forecasts, ensuring alignment with program workplans and objectives.
• Experience in coordinating and supporting internal and external audits, ensuring accurate documentation and compliance with both organizational and donor requirements.
• Experience in identifying, assessing, and mitigating financial risks, including implementing fraud prevention measures and maintaining robust internal control systems.
• Familiarity with accounting systems and tools, such as QuickBooks, with the ability to manage financial records and reconcile accounts efficiently.
• Fluency in English (essential) and Swahili (highly desired) to effectively manage communications with various stakeholders across the landscape.
• Experience in developing and implementing financial policies and procedures to ensure accountability, transparency, and adherence to organizational and partner standards.
• Experience working with cross-functional teams, including program managers and technical leads, to ensure integrated financial management across all aspects of the program.

QUALIFICATIONS

• Required
• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field
• A professional accounting certification (CPA, ACCA, or a globally recognized equivalent) is preferred