Finance, Administration and HR Officer at Awareness Against Human Trafficking (HAART) Kenya

Key Responsibilities and Duties:

Financial reporting and budgeting

• Developing internal organizational budget, participation in donor budget development and review process, monitor all the budgets and expenditures in accordance to the organizational and donor guidelines.
• Ensure timely provision of monthly financial reports.
• Ensure all fnancial reporting is completed on time, at the required quality and as per donor requirements.
• Ensure that monthly fnancial reports and activity based budget versus expense project reports for the SMT are submitted and acted upon
• Ensure that monthly updated budgets of diferent projects for the SMT are prepared, analyzed and acted upon
• Reviewing and updating the financial and other related systems, procedures and policies
• Providing and interpreting financial information to inform organizational management decisions
• Ensure that all cash requests from HAART staff are checked and reconciled and appropriate action taken as per procedures
• Ensure that all payment orders are paid by HAART in a timely manner and according to procedures.
• Oversee office petty cash ,emergency fund management and float management
• Supervise the monthly cash count.
• Ensure that accurate banking records are maintained, bank payment orders performed and all financial matters with the bank dealt with promptly as per procedures.
• Administration
• Ensure that general financial support as required for the office management and for the projects is provided.
• Ensure that matters regarding taxation, social and health insurance and other statutory requirements are dealt with effectively and efficiently.
• Ensure safety and security of all employees in line with HAART policies
• Ensure that HAART develops and implements maintenance policy
• Ensure that a strong financial filling system and fling the financial documents in both hard and electronic form is maintained.
• Responsible for overseeing the procurement of equipment and supplies for the offices and projects, ensuring strict adherence to HAART procurement guidelines.

Human Resource

• Personnel Management of the organization: develop, implement and review all HR Management tools through the employee lifecycle (as defined in the HR Manual) from recruitment to of boarding, manage all related HR communications (HR e-mail account) in collaboration with Communications Officer
• Develop training schedules and ongoing opportunities for internal capacity building
• Manage HAART staff leave records and ensure that leave requests are submitted and fled.
• Ensure proper management of staff benefits, allowances and payroll
• Ensure all staff statutory deduction are submitted promptly
• Manage, together with SMT and the ED HAART disciplinary and grievances handling process
• Administer the performance system for HAART
• Ensure proper management of staff files

Being member of SMT

• Review policies and practices of HAART and make appropriate decisions.
• Participate in SMT’s meetings, deliberations and decision making
• Perform other duties as requested by the SMT and the Executive Director
• Duties may be added, deleted or modified in consultation with the incumbent as necessary.
• Job descriptions and staff performances will be reviewed regularly.

Essential criteria & qualification:

• University degree in finance, accounting, commerce, administration or equivalent
• CPA (K) or equivalent
• At least 4 years experience in with similar responsibilities
• Experience in human resources role will be an added advantage
• Experience working with a non-governmental sector will be an advantage.
• Fluency in English and Kiswahili (both oral and written).
• Strong computer skills and experience working with accounting software.
• Experience liaising with a range of stakeholders regarding financial and administrative issues.
• Excellent interpersonal skills and ability to work in a team.
• Ability to work independently, prioritize tasks and to take initiative.
• Strong attention to detail and problem-solving skills.
• Honest, meticulous, responsible and well organized.
• Strong work ethic and commitment to financial accountability and transparency