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  • Posted: Jun 15, 2022
    Deadline: Not specified
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    Awareness Against Human Trafficking was founded in 2010 by a passionate group of lawyers, missionaries and humanitarians under the leadership of Radoslaw Malinowski who observed that Kenya had become a hub of human trafficking in East and Central Africa.
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    Finance, Administration and HR Officer

    Key Responsibilities and Duties:

    Financial reporting and budgeting

    • Developing internal organizational budget, participation in donor budget development and review process, monitor all the budgets and expenditures in accordance to the organizational and donor guidelines.
    • Ensure timely provision of monthly financial reports.
    • Ensure all fnancial reporting is completed on time, at the required quality and as per donor requirements.
    • Ensure that monthly fnancial reports and activity based budget versus expense project reports for the SMT are submitted and acted upon
    • Ensure that monthly updated budgets of diferent projects for the SMT are prepared, analyzed and acted upon
    • Reviewing and updating the financial and other related systems, procedures and policies
    • Providing and interpreting financial information to inform organizational management decisions
    • Ensure that all cash requests from HAART staff are checked and reconciled and appropriate action taken as per procedures
    • Ensure that all payment orders are paid by HAART in a timely manner and according to procedures.
    • Oversee office petty cash ,emergency fund management and float management
    • Supervise the monthly cash count.
    • Ensure that accurate banking records are maintained, bank payment orders performed and all financial matters with the bank dealt with promptly as per procedures.
    • Administration
    • Ensure that general financial support as required for the office management and for the projects is provided.
    • Ensure that matters regarding taxation, social and health insurance and other statutory requirements are dealt with effectively and efficiently.
    • Ensure safety and security of all employees in line with HAART policies
    • Ensure that HAART develops and implements maintenance policy
    • Ensure that a strong financial filling system and fling the financial documents in both hard and electronic form is maintained.
    • Responsible for overseeing the procurement of equipment and supplies for the offices and projects, ensuring strict adherence to HAART procurement guidelines.

    Human Resource

    • Personnel Management of the organization: develop, implement and review all HR Management tools through the employee lifecycle (as defined in the HR Manual) from recruitment to of boarding, manage all related HR communications (HR e-mail account) in collaboration with Communications Officer
    • Develop training schedules and ongoing opportunities for internal capacity building
    • Manage HAART staff leave records and ensure that leave requests are submitted and fled.
    • Ensure proper management of staff benefits, allowances and payroll
    • Ensure all staff statutory deduction are submitted promptly
    • Manage, together with SMT and the ED HAART disciplinary and grievances handling process
    • Administer the performance system for HAART
    • Ensure proper management of staff files

    Being member of SMT

    • Review policies and practices of HAART and make appropriate decisions.
    • Participate in SMT’s meetings, deliberations and decision making
    • Perform other duties as requested by the SMT and the Executive Director
    • Duties may be added, deleted or modified in consultation with the incumbent as necessary.
    • Job descriptions and staff performances will be reviewed regularly.

    Essential criteria & qualification:

    • University degree in finance, accounting, commerce, administration or equivalent
    • CPA (K) or equivalent
    • At least 4 years experience in with similar responsibilities
    • Experience in human resources role will be an added advantage
    • Experience working with a non-governmental sector will be an advantage.
    • Fluency in English and Kiswahili (both oral and written).
    • Strong computer skills and experience working with accounting software.
    • Experience liaising with a range of stakeholders regarding financial and administrative issues.
    • Excellent interpersonal skills and ability to work in a team.
    • Ability to work independently, prioritize tasks and to take initiative.
    • Strong attention to detail and problem-solving skills.
    • Honest, meticulous, responsible and well organized.
    • Strong work ethic and commitment to financial accountability and transparency

    Method of Application

    Send your application to hr@haartkenya.org

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