Finance Administrative Officer at Population Services International (PSI)

What are we looking for?
Qualifications

• Bachelor’s Degree in Finance or related fields from a recognized institution of higher learning
• Professional certification – CPA 2 and above

Skills and Experience
What are we looking for?
Qualifications

• Bachelor’s Degree in Finance or related fields from a recognized institution of higher learning
• Professional certification – CPA 2 and above

Skills and Experience

• 1 year work experience desirable
• Experience working with any ERP system.
• Excellent IT skills
• Good organizational skills
• Ability to influence and communicate effectively
• Ability to work with minimum supervision

Your contribution

• Timely payments for vendors, service providers and utilities
• Receipt of invoices and bills from various suppliers, vendors or utility companies
• Review of invoices received to ensure that the same has not been previously paid
• Prepare payment voucher on a timely basis ensuring accurate coding is maintained
• Accurate posting of documents, PRF’s , LPO’s, GRN’s, invoices and payment vouchers once approved
• Actively follow up on delayed invoices for approval posting and settlement

Processing of staff payroll and consultant payments

• Prepare statutory payments (WVAT, WHT) and payroll liabilities (PAYE, NSSF, NHIF, Pensions, Sacco & Welfare) and ensure confirm receipt within set timelines.
• Receive approved consultants, locum payment, and staff final dues payment requests
• Review documentation to ensure that contract, PIN number, bank details, consultants report are attached
• Ensure full recovery of outstanding debts from staff final dues
• Prepare payment voucher on a timely basis whilst ensuring accurate coding
• Remit statutory deductions to relevant government bodies immediately

Expenses and Reimbursements

• Receipt of expense and reimbursement claims from staff and third party partners
• Verify accuracy of report and prepare expenditure worksheet
• Post expenses on expenditure worksheet on QuickBooks
• Prepare reimbursement request for approval promptly

Management and reconciliation of staff receivables

• Receive staff advance requests, update request with information required and send for approval
• Prepare payment requisition on receipt of approved request, ensuring timeliness and accuracy in coding and submit for necessary approval
• Generate accurate and fully supported documents for EFT payment
• Review and post approved surrender documents accurately and on a timely basis and allocate surrenders against advances
• Reconcile staff debtors accounts and promptly pass correct adjusting entries
• Prepare an aged debtors listing on a monthly basis and circulate to departmental heads
• Send monthly reminders to staff on overdue balances and actively pursue to ensure prompt settlement
• Any other duties that may reasonably be required of post holder including:
• Prompt and orderly filing of records
• Participation in stock take and asset verification exercises
• Minimize foreign exchange losses in all transactions and flagging up potential losses in timely fashion
• Support training and the audit process
• 1 year work experience desirable
• Experience working with any ERP system.
• Excellent IT skills
• Good organizational skills
• Ability to influence and communicate effectively
• Ability to work with minimum supervision

Your contribution

• Timely payments for vendors, service providers and utilities
• Receipt of invoices and bills from various suppliers, vendors or utility companies
• Review of invoices received to ensure that the same has not been previously paid
• Prepare payment voucher on a timely basis ensuring accurate coding is maintained
• Accurate posting of documents, PRF’s , LPO’s, GRN’s, invoices and payment vouchers once approved
• Actively follow up on delayed invoices for approval posting and settlement

Processing of staff payroll and consultant payments

• Prepare statutory payments (WVAT, WHT) and payroll liabilities (PAYE, NSSF, NHIF, Pensions, Sacco & Welfare) and ensure confirm receipt within set timelines.
• Receive approved consultants, locum payment, and staff final dues payment requests
• Review documentation to ensure that contract, PIN number, bank details, consultants report are attached
• Ensure full recovery of outstanding debts from staff final dues
• Prepare payment voucher on a timely basis whilst ensuring accurate coding
• Remit statutory deductions to relevant government bodies immediately

Expenses and Reimbursements

• Receipt of expense and reimbursement claims from staff and third party partners
• Verify accuracy of report and prepare expenditure worksheet
• Post expenses on expenditure worksheet on QuickBooks
• Prepare reimbursement request for approval promptly

Management and reconciliation of staff receivables

• Receive staff advance requests, update request with information required and send for approval
• Prepare payment requisition on receipt of approved request, ensuring timeliness and accuracy in coding and submit for necessary approval
• Generate accurate and fully supported documents for EFT payment
• Review and post approved surrender documents accurately and on a timely basis and allocate surrenders against advances
• Reconcile staff debtors accounts and promptly pass correct adjusting entries
• Prepare an aged debtors listing on a monthly basis and circulate to departmental heads
• Send monthly reminders to staff on overdue balances and actively pursue to ensure prompt settlement
• Any other duties that may reasonably be required of post holder including:
• Prompt and orderly filing of records
• Participation in stock take and asset verification exercises
• Minimize foreign exchange losses in all transactions and flagging up potential losses in timely fashion
• Support training and the audit process