Finance Advisor at Ipas Africa

Summary of Responsibilities

Organizational Leadership and Strategy:

• Responsible for deliverables and results in assigned work areas.
• Works collaboratively with other teams and units
• Provides support supervision (where applicable)

Financial and Risk Management:  

• Complies with Ipas financial management and other operational policies and procedures in relevant functional areas (inventory, procurement, grants, subawards, payroll, IT)
• Proactively identifies financial and operational risks within the country office and subgrant/subaward portfolio management, and works with the Program Manager, Finance Manager and relevant teams to develop and Implement risk mitigation plans and activities
• Ensures good stewardship of funding in their work areas 
• Ensures timely preparation and filing of statutory returns with URA and other relevant bodies, including PAYE, NSSF, and withholding tax, in accordance with local laws and donor requirements.
• Maintains an up-to-date tracker for all statutory submissions and remittances to avoid penalties or delays.
• Ensures efficient, transparent, and compliant financial management systems that promote value for money, effective cost controls, integrity and strong accountability in all transactions
• Monitors financial performance of subgrantees and ensures that risks identified during reviews are addressed through documented mitigation actions.
• Participates in partner support supervision and joint monitoring visits to ensure sound financial management and compliance.

Program, technical, or functional content of the job: 

• Supports program teams in developing activity-based budgets that clearly align with program outcomes and donor requirements, promoting efficient project cycle management, activity planning, resource allocation, and efficient execution.
• Reviews, processes, coordinates, and reconciles payments to vendors and other outside entities
• Prepares monthly bank reconciliation, reviews and approves transactions on Ipas accounting software, and approves petty cash expenses.
• Participates in the preparation and construction of donor reports, as directed.
• Reviews payments to consultants, ensuring that agreements, invoices, and other documents are properly completed and submitted.
• Maintains a lot of withholding tax deducted from consultants while ensuring the deductions are remitted and entered.
• Reviews all travel advances, program activities pay-out, and medical insurance advance requests as well as process travel retirements.
• Prepares monthly payroll and remits payroll deductions to statutory bodies in accordance with local laws.
• Supports preparation of financial statements and schedules required for external and internal audits.
• Coordinates with auditors, URA officials, and other regulatory bodies during financial reviews or audits.
• Promotes efficient financial management practices across projects and partners by supporting accurate activity-based budgeting, timely reporting, and prudent expenditure control.
• Provides technical financial oversight and capacity strengthening for implementing partners and subgrantees/Subawardees focusing on building their capacity for efficient resource use and internal controls.
• Reviews partner budgets, financial reports, and supporting documentation to ensure accuracy, compliance with donor and Ipas policies, and proper cost allocation.
• Conducts regular financial spot checks, follow-ups on audit findings, and ensures timely submission of partner accountabilities.
• Supports partners to develop financial management systems, strengthen internal controls, and build capacity in areas of budgeting, reporting, and compliance.
• Assists in problem solving as needed.

Resource mobilization:

• Contributes to donor reports and externally facing documents.
• Contributes to proposals (primarily budgets) in relevant technical areas.

Communications & representation:

• Represents Ipas with business partners, such as contractors or consultants.
• Documents learning and results

Position Requirements.

• A deep commitment to sexual and reproductive health and rights, especially abortion and contraception access
• Unwavering commitment to professional integrity, ethical conduct, and transparency in all financial dealings and decision-making.
• Professional-level fluency English (speaking, reading, and writing)
• Proven ability to lead and motivate teams and create a positive work environment, including through supportive supervision, strong communication, nonhierarchical leadership approaches, and modeling the Ipas core values.
• Demonstrated capacity and commitment to good stewardship of funds, including strong skills in work planning, budgeting, financial monitoring, and data-driven problem solving.
• Proven ability to build positive working relationships with diverse internal teams and external partners, adopting a positive, solutions-oriented, and collaborative approach to resolve challenges across departments, partnerships in feminist ways.
• A proactive team player with a strong focus on collective success, demonstrating respect, open communication, mutual accountability, and emotional intelligence when interacting with all colleagues and partners.
• Experience preparing and filing statutory returns (PAYE, NSSF, Withholding Tax, etc.) with URA
• Demonstrated ability to apply principles of efficient financial management, cost control, and donor compliance in complex multi-project environments.

Education

• Bachelor’s degree in related field

Experience

• Minimum of 4–6 years of progressive experience in financial management, including grant and donor fund accounting.
• Experience operating within a strong organizational culture of accountability, effectively managing financial integrity and ethical decision-making.
• Demonstrated experience managing large multi-donor budgets and complex financial reporting.
• Solid understanding of URA tax compliance, NSSF and PAYE filings, and other statutory obligations.
• Proficiency in accounting systems and advanced Excel skills.
• Proven experience providing financial management support to subgrantees or local implementing partners, including budget review, reporting, and compliance verification.
• Knowledge of human resources processes related to payroll and benefits management is an advantage.