Finance and Administration Assistant and Procurement Specialist at Abt Associates

Opportunity

Abt Associates seeks a qualified Finance and Administration Assistant/Procurement Specialist for the Local Health System Sustainability Project’s East Africa Cross-Border Health Activity (LHSS/East Africa). The Activity supports USAID/Kenya and East Africa’s (KEA) efforts in achieving Development Objective (DO) 2 of the East Africa Regional Development Cooperation Strategy (2016-2021): Improve management of risks that transcend borders. LHSS/East Africa will work in partnership with USAID/KEA, bilateral Missions, regional intergovernmental organizations (RIGOs), national governments, private sector stakeholders, and relevant civil society organizations (CSOs) to improve the health of vulnerable and mobile populations that cross borders. At the end of two years, LHSS/East Africa will have increased access to and use of affordable and continuous quality health care in cross-border areas for this target population.

Key Roles And Responsibilities

The F&A Assistant/Procurement Specialist will support the Finance and Operations Manager with routine project logistics, finance, procurement, travel and administrative operations. The F&A Assistant and Procurement Specialist will have the following specific duties and responsibilities:

• Finance:
  • Compiles organized records of financial and supporting documents to scan and upload into accounting system as part of the monthly Remote Office Voucher (ROV) process
  • Numbers and tracks monthly payment vouchers and corresponding checks or bank wires.
  • Assists in preparation of monthly bank reconciliations.
  • Other financial and clerical duties as assigned

• Procurement:
  • Supports property inventory control and recording of procurements
  • Supports the local procurement process from end-to-end, in coordination with the Finance & Administration, Project/Technical Teams; including but not limited to communicating with vendors, conducting market data research relative to suppliers and prices, and supporting with the solicitation of requests for quotation (RFQ), purchase requisitions (PRs).
  • Assists with tracking all key financial details on procurement, past, current, and forecasts, inventory and logistics in compliance with U.S. Government policies and procedures (AIDAR, FAR, and others as required). This includes tracking quotations, requests, budgets, spending, and backlog.
  • Ensures compliance and quality control with Abt and USAID regulations by supporting the management of procurement records (requests, existing source and origin waivers), assists in drafting and updating drafts of RFQs, PRs, POs, and change orders for review by the F&A Manager and others, serving on evaluation selection committees, and determining acceptability and conformity of all purchased and procured items upon receipt.
  • Maintains a clear and organized system of procurement information and responds to requests for procurement related information and transactions.

Preferred Qualifications

• Excellent management, organizational, and computer skills
• Bachelor’s Degree and 3 years’ experience in operations, finance, procurement and related fields
• At least 2 years of experience at USAID-funded programs
• Thorough knowledge of FARs and AIDARs.
• Knowledge of Microsoft Excel and Office Suite
• Proficiency in English required.
   

Minimum Qualifications

High School Diploma + Six years of relevant experience, or Associates Degree + Four years of relevant experience, or Bachelor’s Degree

Abt Associates is an Affirmative Action/Equal Opportunity employer committed to fostering a diverse workforce. Abt Associates provides market-competitive salaries and comprehensive employee benefits. Local candidates strongly encouraged to apply.

Disclaimer: Abt Associates will never ask candidates for money in exchange for an offer of employment.