Finance And Administration Assistant at Send a Cow Kenya

Key Accountabilities

• Review accounting documentation to ensure completeness and compliance with SAC policies.
• Ensure financial transactions are processed and filed in line with SAC’s finance manual, including:
• Ensuring that voucher documents are supported, correct and entered into the system
• Ensuring the timely follow up of the activity advances taken by staff & that justification documentations are correct and complete
• Assist with the monthly/quarterly reporting to management and donors, including generation of
• project spending reports to highlight any variances to the budget.
• Assist with procurement, ensuring that activity is in line with approved procurement ceilings and
• procedures. This includes supporting the sourcing and analysis of quotes to ensure SAC gets value
• for money, following up with suppliers and maintaining procurement files and transactions
• Maintain an up-to-date vendor database including management of preferred supplier contracts
• Facilitate the efficient movement of employees, materials and other resources from office to the
• field and vice versa, including arranging taxis or car hire and booking accommodation and travel
• Provide administrative support to the team to ensure smooth running of the office operations.
• Ensure office assets are monitored, secured and maintained through updating the asset register,
• registering/tagging assets, insuring fixed assets and safe storage
• Ensure the office environment is well maintained and secure, including monitoring access and key holders

Learning & skills

• The role requires a Minimum CPAII or Degree in Business management from a recognised institution,
• along with post qualification experience in finance for at least 3 years, including experience in processing
• financial transactions, maintaining effective financial and accounting systems and assisting with the
• preparation of financial and management reports. Experience of providing general business
• administration is also required.

Creativity & reasoning

• The role works within the parameters of well-defined financial policies, processes and procedures.Supports the monthly and quarterly reporting to management and donors, which involves collating,
• validating and analysing data and financial information in line with established finance and reporting
• procedures.

Communication & interaction

• The post holder needs to remain cognisant of work-related interdependencies with others within the Hub,
• SACK and SAC UK, and therefore coordinate well and build relationships to foster team cohesion. This
• requires good written and verbal communication skills and strong interpersonal skills, including the ability too listen and work across cultures.

Stewardship

• No line management or supervisory responsibilities
• Supports the budget holder with procurement and financial processes for the team
• Responsible for ensuring hub team assets and the office are monitored, secured and maintained

Judgements & actions

• The post holder works with clear direction and in accordance with established processes and procedures
• but will need to prioritise and organise their varied workload to meet operational needs and deadlines.
• Where unusual situations arise, the post holder is expected to undertake problem solving, with difficult
• and non-routine issues being refereed to the line manager.

Working environment

• A pleasant, stable and supportive working environment.