Finance and Administration Intern at Brooke East Africa

Key Responsibilities

• Timely preparation of petty cash payments
• Preparing payment vouchers well coded to respective accounts and filing.
• Recording petty cash payment vouchers daily in the cash/bank sub journal.
• Preparing payment vouchers and ensuring that all transactions are properly and fully documented, approved and recorded in the cash/bank sub journal.
• Ensuring that all supporting documentation are prepared and filed according to Brooke EA procedures. Job Title: Finance and Administration Intern
• Department :Finance and Administration
• Reporting to Finance Officer
• Job Content :The Finance and Administration Intern will support the finance and administrative functions of the organization for a period of one year, to earn the requisite experience required to grow in their career. This includes assisting with financial record-keeping, processing of documents, administrative support, and ensuring adherence to internal procedures and external regulations.
• Support in maintaining custody of the office M-pesa cash fund, review expense reports (travel expense reports and operational expense reports) for accuracy and completeness and ensure that expense reports have been fully approved and documented.
• Petty Cash Management
• Maintaining Petty cash float vide Mpesa at approved levels.
• Processing Petty cash requests in an efficient manner.
• Paying out Petty cash only upon satisfactorily meeting the threshold of accurate documentation, authorized transaction and alignment to financial system requirements.
• Ensuring that Petty cash documentation is filed for record and monthly reconciliation is done.
• Supporting in the petty cash documentation and facilitating spot checks from time to time.
• Accounting
• Assist in checking financial documents for accuracy and completeness, proper coding of expenses in line with relevant systems and procedures.
• Assist in the preparation of payment vouchers, coding accordingly for upload into SUN system and ensuring that the correct support documents are attached.
• Assist in preparing financial documents and records for proper filing.
• Support in Audit
• Support in reviewing all data to ensure that receipts are adequately checked off by stamping, all vouchers fully signed and all documents correctly filed.
• Working with the Finance and Admin team in supporting the availing of records and documents for audits, and specifically ensuring compliance with all finance requirements
• Support in Administration
• Support in the reception area by receiving BEA calls and guests and directing them accordingly.
• Support in procurement processes, hotel and flight bookings and other logistics duties.
• Support in ensuring that the office is kept neat and clean.
• Support in ensuring that the kitchen supplies and toiletries are always available.
• Any other duty assigned from time to time.

Knowledge, qualifications, skills and experience

• At least 3 months working experience in a Finance / Accounts office.
• Bachelor of commerce degree in Finance, Accounting, Economic, or its equivalent. Certified Public Accountant Part one is an added advantage.
• Basic knowledge of accounting principles and financial reporting
• Proficiency in Microsoft Office (especially good operating knowledge in MS-Excel and Word).
• Ability to multi task in various disciplines and eagerness to learn and contribute in a team environment.
• In addition to the responsibilities above, the role holder will be required to;
• Take responsibility for own actions, behaviours and outcomes
• Take responsibility for their own learning and fostering growth and development in others.
• Create and maintain harmonious and constructive working relationships with others internally and/or externally