Finance and Administration Manager at The Green Belt Movement

Duties and Responsibilities

Financial Responsibilities

• Supervise and maintain financial records and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for day-to-day transactions and reports;
• Develop financial policies, procedures and internal controls in consultation with the Executive Director that maximize financial accountability;
• Develop, manage and monitor organization’s budgets, financial reports, and projection of funding needs;
• Provide guidance and training to staff on financial procedures;
• Manage and direct the finance team, including performance management, coaching and mentorship;
• Provide ongoing financial administration to the project, including the processing of approvals for procurements, consultant agreements, and vendor invoices;
• Ensure monthly reconciliation of bank statements;
• Participate in and support the fundraising efforts of the organization through financial analysis, budgeting, projections, etc.;
• Liaise with auditors to ensure annual audits are done in a timely manner; and
• Ensure timely preparation of monthly, quarterly, and annual financial statements and reports.

Administration Roles

• Provide oversight on all procurement activities to ensure full compliance with the GBM and donor policies;
• Ensure daily administrative support to the team, including fleet management;
• Lead management and monitoring of the GBM assets, inventory, office equipment and supplies;
• Manage and direct the administration and procurement team, including performance management, coaching and mentorship;
• Prepare and submit various administrative reports; and
• Perform other duties as assigned.

Qualifications Required

• Bachelor’s Degree in accounting, finance or related field;
• Certified Public Accountant or CPA –K holder;
• A minimum of 3 to 5 years of experience managing financial and contractual aspects for funded international development projects;
• Significant experience with project financial management, including financial controls, accounting, reporting and audit;
• Ability to work across various teams with excellent interpersonal skills and demonstrated ability to build consensus, including demonstrated experience managing and supervising financial, administrative, and procurement personnel;
• Familiarity with grants management, including demonstrated knowledge of rules, regulations, and reporting requirements;
• Experience with computerized accounting and strong organizational and leadership skills;
• Strong analytical and computer skills, with an emphasis on budget and financial analysis;
• Excellent oral and written English and Swahili fluency required, with excellent communication skills.