Finance and Budget Assistant - Multiple Positions (Temporary) at United Nations Office at Nairobi (UNON)

Responsibilities

BUDGETING:

• Assist in the collection of data and preparation of cost estimates and budget proposals in terms of staff and non-staff requirements for regular budget and extra-budgetary resources under UNON Administration.
• Support the monitoring of budget implementation and performance and recommendations for reallocation of funds as necessary.
• Ensure that requisitions for goods and services are in line with authorized budgets, the priorities of the organization and the UN financial rules and regulations.
• Assist in reviewing requests for creation and extension of positions as well as requests for recruitment.
• Assist in the execution of cost recovery in line with established agreements and policies and support on the collection of associated receivables.
• Perform certifying functions of financial transactions as per delegation.

ACCOUNTING:

• Process financial documents in line with the financial rules and regulations.
• Review and analysis of various accounting data and assist in the review and analysis of financial statements.
• Scrutinize supporting documents for completeness, accuracy and validity of requests in line with applicable policies, procedures, rules and regulations.
• Verify accuracy of postings and process corrections as appropriate.
• Analyze open item managed accounts (OIM) in the Enterprise Resource Planning (ERP) system (Umoja) and initiate corrective action.
• Perform approval functions of financial transactions as per delegation.

PAYROLL AND BENEFITS ADMINISTRATION:

• Perform Payroll comparison and data validation of simulation runs (in HANA Payroll Analysis Tool).
• Prepare Payroll data for monthly mass upload files (direct payroll deductions/payments).
• Audit various accounting transactions, e.g., payroll, education grants, final payments, income tax returns, etc. to ensure correctness of disbursement and adherence to relevant staff rules, financial regulations and rules, ST/AI issuances or practices.
• Provide information to Pension Fund participants and beneficiaries on participation entitlements and benefits and prepares year end pension schedules for financial statement reporting.
• Monitor all insurance transactions including those involving participants on non- Headquarter payroll but covered under Headquarters insurance plans. 

Education

• Completion of a high school diploma or secondary school is required. Supplemental courses/ training in finance, administration, project management or related field is required.

Job - Specific Qualification

• A recognized accountancy qualification (e.g. Certified Public Accountant (CPA), Association of Chartered Certified Accountants (ACCA), Chartered Institute of Public Finance Accountants (CIPFA) is desirable.

Work Experience

• A minimum of seven (7) years of experience in finance, budgeting or related area is required.
• The minimum years of relevant experience is reduced by two (2) years for candidates who possess a first-level University degree.
• Experience with the Enterprise Resource Planning (ERP) and finance system such as Oracle or SAP is desirable.
• Experience with International Public Sector Accounting Standards (IPSAS) is desirable.
• Knowledge and experience with processes of Financial Management is desirable.
• Experience with integrated business processes, analytics and reporting is desirable. Experience with Asset Accounting or Vendor Payments are desirable.