Finance and Operations Assistant-Janst Healthcare International Ltd at Bridge Talent Management

Job Statement:

Responsible for managing financial records, processing invoices, and coordinating administrative tasks, will ensure efficient operations, enabling the organization to focus on delivering high-quality healthcare services.

Key Responsibilities:

• Handling all clearance and coordination with freight agents.
• Coordination and follow-up with all suppliers.
• Timely and accurate submission of tenders.
• Impeccable time management of both yourself and all staff members.
• Efficient and productive work standards and demand the same from staff.
• Assist in daily order processing and banking during busy times and managing the same daily (i.e being a part of what you are managing on a need basis as well as an audit function of the same).
• Maintaining neat company records files and monitoring the same.
• Managing stock reconciliations and stock takes on a quarterly or more frequent basis.
• Planning for stock to ensure no stock outs using a systematic and regular stock control and monitoring system.
• Managing all accounting functions including payroll, other statutory deductions, VAT returns and refunds, etc.
• Handling all tax issues.
• Managing petty cash.
• Managing debtors continuously and doing on-site collections when necessary to improve and maintain the company’s debt position.
• Coordination and follow-up with company accountants.
• Preparing travel budgets and checking on the authenticity of receipts provided.
• Able to ensure and oversee the smooth transfer of manual invoicing to a software system encompassing all related modules.
• Managing all HR-related issues, including leave days, staff welfare, recruitment, and contract preparation.

Requirements

• A strong administrator and experience in managing a small team an asset.
• Able to take charge and get things done within the team.
• Organized and able to ensure productivity from the entire team as well as manage own work.
• Complete proficiency with computers and packages.
• The ability to self-manage without reminders is key.
• Ability to travel within the region.
• Driver's License an asset.
• Ability to put in more time if necessary and ensure the same from staff members.
• A good communicator on all levels.
• Attention to detail and quality on all levels of processing, and company communication both written and verbal.
• Proactive and able to add value to the team.
• Experience in the accounts field of at least 2 years
• Knowledge of tax submissions online
• ACCA or CPA preferred