Finance and Operations Associate at B Lab East Africa

Finance Functions

• Managing budgets, cash flow and cash forecasts.
• Bookkeeping.
• Entering financial transactions into QuickBooks, analyzing and running reports, as well as recording journal entries.
• Updating and reconciling accounting information for reporting and statements
  generation from Quickbooks.
• Conducting monthly reconciliations and resolving accounts discrepancies.
• Managing Accounts Payable and Accounts Receivable.
• Ensuring and maintaining statutory compliance.
• Overseeing client accounts by creating, sending, and following up on invoices for
  timely payments.
• Any other duties as assigned by Management

Operations Functions

Office administration work.

• Setting up team meetings and team engagement events, as well as providing
  ongoing assistance during events.
• Coordinating logistics, preparing forms, job descriptions and contracts.
• Managing the organization’s general email account and company google drive.
• Managing the office calendar.
• Taking meeting minutes.
• Providing program management admin support to the Business Development team.

B Lab Africa Summit admin support.

• Draft visa letters as needed.
• Assist with drafting partnership agreements and contracts.
• Assistance with attendee registration and survey forms and data collection.
• Assistance with official invitation letters (for speakers and panelists).
• Supporting fundraising initiatives by developing budgets in support of them.
• Monthly tracking and management of employee leave days.
• Participating in any working groups organized by B Lab Global, that are related to this role.
• Providing any other technical and administrative support as required
• Any other duties as assigned by Management

Qualifications:

• Bachelor’s degree in Finance, Accounting or any other related course;
• Possess Professional Accountancy Qualifications (CPA /ACCA )
• At least 3-5 years’ experience as a Finance Administrator
• At least 3-5 years’ experience in conducting audits/evaluations and business analysis
• Passion and interest in impact and sustainability
• Ability to define goals and assign various tasks to the team
• Practical experience working with accounting softwares, particularly Quickbooks
• Excellent communication and teamwork skills – with the ability to collaborate and work well with others regardless of position, background or geographical location.
• Ability and experience in maintaining high level of compliance and confidentiality
• Good organizational and time management skills
• Ability to work well under pressure and meet all deadlines
• Highly organized with attention to detail
• Demonstrates positive and upbeat attitude
• Ability to flourish with minimal guidance, be proactive, and manage uncertainty.