Finance Assistant at Agency for Cross Border Pastoralists Development (APaD)

• The Agency for Cross-Border Pastoralists Development (APaD) is seeking a detail-oriented and dependable Finance Assistant to support the organization’s financial operations. The Finance Assistant will be responsible for supporting accurate financial documentation, compliance with internal controls and donor regulations, and timely financial reporting. This role works closely with the Finance and Grants Manager, Operations team, and project staff to ensure the effective implementation of APaD’s financial systems and procedures.

Key Responsibilities

• Support day-to-day financial transactions including data entry, cash disbursements, and bank reconciliations.
• Maintain accurate and up-to-date financial records and ensure timely posting into accounting systems.
• Prepare payment vouchers, process supplier invoices, and verify supporting documentation in line with APaD’s financial policies.
• Assist in preparing monthly financial reports, including reconciliations and budget versus actual expenditure analysis.
• Maintain proper and systematic filing of financial documents for audit and compliance purposes.
• Process and monitor staff advances, travel claims, and liquidations in a timely and accountable manner.
• Ensure compliance with procurement and financial procedures in the processing of payments.
• Support the collation of financial documents and reports required for donor reporting and audits.
• Manage petty cash transactions, including disbursements, replenishment, and reconciliation.
• Provide administrative and logistical support related to finance and office operations as needed.

Minimum Qualifications & Experience

• Diploma or Bachelor’s degree in Finance, Accounting, Business Administration, or a related field.
• Minimum 2 years of relevant experience in finance or accounting, preferably within an NGO or development organization.
• Proficiency in accounting software (e.g., QuickBooks, Sage) and Microsoft Excel.
• Solid understanding of basic accounting principles, internal controls, and donor financial compliance.
• Experience with donor-funded project financial reporting is an added advantage.
• Strong organizational and documentation skills, with a high level of attention to detail.
• High level of integrity, confidentiality, and accountability in handling financial data.
• Familiarity with the local context in Turkana County or other pastoralist areas is desirable