Finance Assistant at International Federation of Red Cross and Red Crescent Societies (IFRC)

Job Purpose

To provide support to the Finance and Administration Unit on treasury services.

Job Duties And Responsibilities

• Process Regional Office payments and ensure these are in line with IFRC policies and procedures, ensuring the supporting documents fully support the invoice being paid from initiation of the process to final approval.
• Process payments escalated from the countries and clusters and ensured these are in line with IFRC policies and procedures. Ensure that forecasted needs are given priority in available funds.
• Review the cash balances and ensure cash is adequate to cover payments being processed.
• Custodian and responsible for the Regional Office petty cash; ensure payments are in line with approved petty cash policy. Review balances and replenish the cash as appropriate. Financial Reporting.
• CODA input – POF, ROX, TRVADV, PBN on a monthly basis (Petty cash payments and receipts and bank payments input into the finance software CODA)
• Provide monthly reports on prepayment accounts and reconcile this to the balance sheet.
• Monitoring of staff private expenses and ensure refunds to staff on amounts due are on a timely basis.
• Perform the month end petty cash reconciliation and ensure that the cash account statement is supported by a CODA print out.
• Filing of monthly VAT returns.
• Perform lease accounting procedure as per IFRS 16: Ensure Anticipated Lease periods and payments (ALPP) are booked appropriately in Apple, review booking entries for all leases to ensure lease allocation has been done appropriately and in accordance with the ALPP. Close all lease records as appropriate.
• Support month end closure procedures: Complete the lease allocation checklist, reconcile prepayments, and ensure no warnings exist on the balance sheet for prepayments, conclude petty cash reconciliation process.
• Assist in the communication and enforcement of all financial and administrative policies and procedures, especially on treasury matters.
• Ensure the management of an efficient filing system within the Finance Unit as per Filing guidelines of the IFRC.
• Support staff in initiating e travel requests and expense claims.
• Support the Budgeting and reporting of Regional and Cluster projects.

Education

• Bachelors Degree in Finance, Commerce, Business Administration and any Relevant field.

Experience

• At least 4 years experience in a finance role. Required
• Experience in managing data, filing, basic financial and budgetary information. Required
• Proven excellence in finance and administrative support. Required
• Experience working within an RC National Society and/or the Federation Secretariat. Preferred.
• Experience working within an RC National Society and/or the Federation Secretariat. Preferred.
• Work experience with other international organizations, large NGOs and/or governmental development agencies, multi-cultural environment. Required

Knowledge, Skills and Languages

• Strong communication skills.
• Computer Literate.
• Ability to work under pressure and to deadlines.
• Accuracy and fine attention to detail.
• Organised and self-starter in work prioritizing.
• Tact and diplomacy.
• Excellent customer service.
• Filing skills and Organisational skills.
• Financial and budgetary analysis skills.
• Report writing skills.
• Data Analysis.
• Fluent in English